Assistant Facility Manager - MITC

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Job Description - Assistant Facility Manager - MITC (260006P0)

Job Description

Assistant Facility Manager - MITC - ( 260006P0 )

Description

The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth. We are stewards of the Commonwealth’s assets, which include 5.5 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet.

• We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth’s citizens and help achieve a zero-carbon future.
• We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions.
• We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth.
• We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth.

Position Summary

The Assistant Facility Manager (Regional Planner III) is in the Office of Facilities Management and Decarbonization and reports directly to the Facility Manager in the Massachusetts Information Technology Center. The Assistant Facility Manager’s primary function is to assist the Facility Manager with management of the day-to-day operations of assigned facility under his/her care and control and the stewardship of the building.

The Assistant Facility Manager is the primary back up in the absence of the Facility Manager.

Duties & Responsibilities:

• Work with the Facility Manager and the Office of Finance & Administration to develop and manage operating and capital budgets for the building.
• Prepare requests for funding and procurement, monitor the requests to ensure purchase orders are prepared by finance, encumbrances are entered, review all invoices for approval by the Facility Manager, tracks spending against the purchase orders.
• Prepare cost allocations and billings related to the master lease for retail spaces.
• Manage building staff, which includes electricians, HVAC technicians, office support staff and janitorial vendors and co-manages all other vendors providing direct service to the facility.
• Identify training and professional development needs for each employee in the facility; evaluates the work quality of staff, contractors, vendors, and other subordinates and implements corrective actions when needed.
• Work with other DCAMM business units to ensure contracts are current and funds are available to make timely payments.
• Evaluate contracts yearly to ensure service levels follow OFMD standards and State Finance Law including prompt payment discount, procurement law and COMMBUYS purchase agreements.
• Work in coordination with OFMD Engineering (Technical Support), Environmental (Environmental Compliance), Facility Resources (Deferred Maintenance) and IPDM (Office planning and Design) to ensure all needs of the facility are met.
• Respond and assists with after hours and weekend emergency calls involving facility needs if contacted by the Control Center.
• Work in coordination with other DCAMM business units for projects managed by ODC and Job Order Contracting.
• Interface with the Energy team to implement energy conservation measures and oversees energy conservation installations, Space Planning – space allocation for tenant agencies;
  Real Estate – leases, Legal- contracts, and Finance –assists with budget preparation and monitoring to ensure adequate…