Accounts Receivable Assistant

Accounts Receivable Administrator - Gloucestershire, 3 days per week in office £27k-£35k

We are partnered with a growing national services business to recruit an experienced Accounts Receivable Administrator to join their finance team. This is a hands on role suited to someone who enjoys working in a fast paced, high volume environment and takes real pride in getting the detail right, good problem solving skills to drive solutions and more efficent ways of working.

The role will focus on end-to-end billing and customer account management, with a strong emphasis on parts and labour invoicing across both service and project work.

Your role will involve:

You will be responsible for ensuring accurate, timely invoicing and maintaining well controlled customer accounts. Working closely with operational teams to make sure all billing data is complete, correct and issued in line with contracts and agreed timelines.

Key Responsibilities

* Raising high volumes of service invoices for parts and labour (circa 1,500–1,900 per month).

* Preparing project invoices, including staged billing, applications and valuations.

* Applying VAT correctly and in line with company procedures.

* Producing client specific invoice formats where required.

* Uploading invoices and supporting documents to customer portals.

* Reviewing internal billing information for accuracy before issue.

Accounts Receivable

* Maintaining accurate customer accounts within the finance system.

* Reconciling balances and resolving discrepancies.

* Handling invoice queries professionally and efficiently.

* Supporting credit control activity and aged debt reporting.

Operational Liaison

* Working closely with service and project teams to obtain accurate billing data.

* Challenging missing or incorrect information before invoicing.

* Escalating recurring issues that impact billing or cash flow.

Systems & Process

* Using finance and operational systems alongside Excel.

* Maintaining clear audit trails and documentation.

* Suggesting improvements to billing and AR processes as volumes grow.

Team Support

* Providing cover for the wider finance team during busy periods.

* Supporting timesheet reviews for payroll when required.

Experience Required

* Proven experience in Accounts Receivable or billing within a service or project based business.

* Essential experience of invoicing parts and labour.

* Comfortable working with high transaction volumes.

* Experience with project billing, staged invoicing or valuations.

Desirable

* Experience using customer portals and bespoke invoice templates.

* Experience working across multiple entities or within a group structure.

* Previous experience supporting or mentoring junior team members.

Skills & Attributes

* Exceptionally high attention to detail and accuracy.

* Confident communicator with both internal teams and customers.

* Able to manage deadlines in a high-volume environment.

* Strong Excel skills and confidence using multiple systems.

Qualifications

* AAT qualification desirable but not essential.

Apply now for immediate consideration, client is ready to interview