Administrative Assistant - Provost's Office

Administrative Assistant 3 – Provost’s Office

About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state‑funded four‑year institutions of higher education in Washington. As the region’s polytechnic, EWU is recognized for a distinctive hands‑on learning approach that leads to in‑demand careers. EWU’s 300‑acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Spokane’s second‑largest city.

EWU also offers programs in downtown Spokane, at the innovative, energy‑efficient Catalyst building, the SIERR building, and at Riverpoint, a campus shared with Washington State University. EWU programs can be found at select locations throughout the state, aligned with community needs. Eastern contributes to regional and state vitality through bachelor’s and master’s degrees in over 100 fields, and applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Tribal Land Acknowledgement
We acknowledge the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane, Coeur d’Alene, Confederated Tribes of the Colville, Kalispel, and Nez Perce tribes are integral to the cultural heritage and traditional knowledge of the land. At EWU, we honor tribal sovereignty and work to support the Native American community.

We are seeking a skilled Administrative Assistant 3 for the Provost’s Office. The Assistant will provide advanced administrative and office support to the Vice Provost, coordinate communication, prepare reports, and ensure smooth daily operations. Responsibilities include managing complex projects, coordinating communication, and handling sensitive confidential information.

• Executive Administrative Support
• Office Operations and Coordination
• Communication and Liaison
• Event and Meeting Coordination
• Data and Information Management

• High school diploma or equivalent
• At least 3 years of progressively responsible administrative experience
• Demonstrated experience in MS Office managing calendars, coordinating meetings, and preparing documents
• Proficiency in Google Workspace – ability to create, manage, and maintain shared drives, folders, documents, and spreadsheets
• Ability to handle confidential information with discretion
• Responsive and flexible approach supporting the needs of students, faculty, staff, and the public

• Bachelor’s degree in business administration, communications, or a related field
• Experience in higher education, especially in an academic or executive office supporting senior administrators
• Knowledge of university organizational structures, policies, and procedures
• Experience in project management, preparing reports, spreadsheets, and presentations for leadership
• Strong customer service skills and ability to build positive working relationships

• Flexibility
• Collaboration
• Collegiality
• Communication
• Teamwork
• Time Management
• Attention to Detail

Executive Administrative Support

• Manage the Vice Provost’s calendar, schedule meetings, and coordinate appointments and events
• Screen and prioritize telephone calls, emails, and requests for information
• Prepare correspondence, reports, meeting materials, and presentations
• Provide independent information and advice to students, staff, program participants, and the public as the primary point of contact for Provost Office staff

Office Operations and Coordination

• Coordinate personnel matters for staff and faculty, including recruitment, appointment, and promotion
• Provide daily operational support to the Provost Office staff to ensure efficiency and effectiveness
• Design, maintain, and update website content for multiple initiatives; coordinate with Marketing & Communications for accuracy and branding consistency
• Develop promotional materials, newsletters, announcements, and digital communications to highlight office initiatives and events
• Monitor web pages and online content…