Travel Desk

Job Title:

Travel Desk Assistant

Department:  Travel Desk

The Travel Desk Assistant will be responsible for coordinating and managing end-to-end travel arrangements for employees, ensuring a  smooth, timely and cost-effective travel experience  while maintaining accurate travel records and documentation.

Key Responsibilities:

Manage  domestic and international travel arrangements , including flight and hotel bookings.
Coordinate travel-related documentation, including  visa processing, travel insurance and necessary approvals .
Liaise with  travel agencies, hotels, transportation providers and other vendors  for bookings and travel requirements.
Prepare and share  travel itineraries, booking confirmations and relevant updates  with employees.
Handle  rescheduling, cancellations, last-minute changes and urgent travel requests  efficiently.
Maintain accurate records of  travel bookings, invoices, expenses and supporting documents .
Prepare periodic  travel MIS and expense reports  for management review.
Negotiate and coordinate with travel agencies, hotels and vendors to obtain  competitive rates and cost-effective travel options .
Track travel expenses and ensure timely submission of reports and supporting documents to the  Accounts/Management team .
Address employee travel-related queries and provide timely assistance throughout the travel process.