Vice Principal – Academics & Operations

JOB DESCRIPTION

Vice Principal – Academics & Operations

Elite Global School – Kosapur Madhavaram (Nursery to Grade 8 )

1. ROLE PURPOSE (CBSE-CRITICAL)

The Vice Principal – Academics & Operations shall function as the full-time academic and operational head of the Kosapur campus, responsible for the complete day-to-day functioning of the school.

During the phased expansion stage, wherein the Principal is available 2–3 days per week for academic oversight, the Vice Principal shall act as the primary on-campus authority, ensuring:

- Academic continuity and quality
- Strong academic planning and execution
- Administrative discipline
- Teacher supervision and accountability
- Student welfare and safety
- CBSE compliance and inspection readiness

This role is central to institutional stability, quality control, and year-on-year scalability.

2.

KEY RESPONSIBILITIES

A. ACADEMIC LEADERSHIP & PLANNING (CORE RESPONSIBILITY)

The Vice Principal shall be fully responsible for academic planning, coordination, review, approval routing, and implementation across all grades.

Key responsibilities include:

- Oversee preparation, consolidation, and review of all lesson plans (annual, term-wise, and weekly) prepared by teachers and coordinators
- Ensure lesson plans are:
- Aligned with CBSE curriculum and NCERT guidelines
- Mapped to learning outcomes and NEP 2020 principles
- Coordinate all lesson plans and submit them to the Principal for academic approval, as per school protocol
- Ensure approved lesson plans are implemented effectively in classrooms
- Oversee setting, moderation, and consolidation of examination question papers for all assessments
- Coordinate question papers with subject teachers and coordinators
- Submit examination papers and assessment plans to the Principal for approval
- Ensure fair, standardised, and CBSE-aligned assessment practices
- Monitor:
- Syllabus completion
- Academic calendars
- Learning outcome achievement

B. ANNUAL ACADEMIC & EVENT PLANNING

The Vice Principal shall be responsible for planning the entire scholastic year in advance and executing it systematically.

This includes:

- Preparing the Annual Academic Plan for the school
- Preparing the Annual Activity & Events Calendar, including but not limited to:
- Annual Day
- Sports Day
- Academic exhibitions
- Cultural programs
- Value-based and community events
- Coordinating with teachers, coordinators, and admin teams for execution
- Ensuring timelines, responsibilities, and budgets are adhered to
- Submitting annual plans to the Principal for review and approval

C. DAY-TO-DAY SCHOOL OPERATIONS (CRITICAL)

- Act as the on-site academic and operational head on all working days
- Ensure punctual opening and smooth daily functioning of the school
- Oversee and manage:
- Timetables
- Substitution planning
- Examination schedules
- Academic and co-curricular activities
- Coordinate seamlessly between academic, administrative, and support teams

D. TEACHER MANAGEMENT & INTERACTION

- Supervise all teaching staff and academic coordinators
- Conduct classroom observations and provide structured feedback
- Address teacher concerns, performance issues, and professional conduct
- Ensure adherence to:
- School academic policies
- HR norms
- CBSE standards
- Facilitate:
- Teacher training
- Workshops
- Capacity-building initiatives

E. ADMINISTRATIVE OVERSIGHT (INTEGRATED ROLE)

- Work closely with the Admin Head to ensure:
- Attendance discipline
- Staff deployment
- Transport coordination
- Student safety protocols
- Ensure all academic and administrative registers, records, and documentation are accurate and inspection-ready
- Monitor compliance with:
- Safety
- Hygiene
- Child protection policies

F. STUDENT DISCIPLINE & WELFARE

- Oversee student discipline and behavioural standards
- Address academic-related student issues and parent concerns
- Ensure a safe, inclusive, and respectful learning environment
- Coordinate with:
- School counsellor
- Special educator
- Class teachers where required

G. PARENT COMMUNICATION

- Serve as the primary academic point of contact for parents
- Address parent concerns professionally and within defined school protocols
- Support the Principal during:
- Scheduled parent meetings
- Reviews
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