Shipping & Logistics Executive

Chepstow, United Kingdom Shipping Hybrid

Warning! Vacancy not published

Founded in 2005, TXO is the global full-circle technology lifecycle partner, helping industries optimise, manage, deploy, and resell technology.

Our vision is to make technology more sustainable, reducing costs, minimising waste, and maximising impact. We support organisations worldwide in improving efficiency, controlling costs, and meeting environmental goals.

By applying circular economy principles, EOSL support, and responsible asset recovery, we extend the life of infrastructure while lowering both commercial and environmental impact. Through urban mining and asset recovery, we help reduce reliance on raw materials, driving performance, profit, and purpose.

We operate globally with key hubs in the UK, USA, Sweden, France, Germany, Australia, Japan, and Brazil, and backed by Tower Brook Delta, we’re accelerating the shift to a smarter, more sustainable network ecosystem.

Join us and help transform technology for a more sustainable future.

Based in Chepstow, hybrid-working as part of a TXO Group Operations Team, and reporting to the Group Head of Trade Compliance, the Shipping & Logistics Executive is responsible for the effective delivery of the shipping within the Group.

Specific responsibilities

Daily Shipping Process

• Arrange shipments outbound and updating X3 with all relevant shipping information.
• Negotiate freight rates, provide quotations and to ensure all freight invoices are correct Assist the Group Finance Manager with preparing tariffs for customers, ensuring the require profit margins as directed by the company are achieved by providing Shipping costs.
• Liaising with internal and external customers and third parties regarding shipments and queries.
• Preparation of all shipping documents including but not limited to raising POs and commercial invoices.
• Resolving queries for sales orders held in customs whilst liaising with sales representatives and customers.
• Pre-empt and prepare for problems relating to shipping to specific destinations.
• Provide proof of delivery upon request.
• Work with the Dispatch department to plan dispatches.
• Timely filing of all shipping related documentation.
• Liaison with the Finance team for the preparation of invoices ensuring shipping costs are calculated accurately and passed onto customer.
• Ensure the timely completion of all processes to arrange the shipment for each order when approved “Terms Ship” by Finance daily.
• To provide cover for inbound back-to-back purchases of stock as and when required.

Import/Export Controls

• Via close networking with Carriers, provide the business with updates on information regarding the latest positions on Import/Export controls.
• Provide Sales/Sales Admin with guidance on documentation required for transit to specific regions.
• Network with Chamber of Commerce to ensure the steady flow of requested documentation and information.
• Advise line manager of areas of concern, where additional training may be required.

Additional Requirements:

-

• Interface with other internal departments as required ensuring a high-level quality of process.
• Responsible for personal Health and Safety and operating in a manner which is safe personally and for others.
• Follow all companies Policies and Procedures including but not limited to Quality, Health and Safety, Environmental and Information Security.
• The role is also expected to perform any reasonable requests which are not defined but in the ability of the individual.

• Proficiency in transportation management software is essential for managing freight logistics and ensuring compliance with customs regulations.
• Ability to evaluate logistics processes, determine resolutions, and implement changes quickly.
• Prioritising customer satisfaction and meeting needs at every stage of the logistics process.
• Understanding and utilizing digital resources like GPS tracking software and inventory programs.
• Quick identification and resolution of issues to minimize disruptions in the supply chain.
• Utilising data analytics to forecast demand, track performance, and make informed decisions.
• Coordinating with various departments,…