Assistant Accounts Payable Supervisor EMSL Analytical, Inc Cinnaminson, NJ Posted ago

Job Code: 36910

EMSL is seeking an experienced Assistant Accounts Payable Supervisor in Cinnaminson, NJ
. This role will oversee and lead the Accounts Payable function for our U.S. and Canadian companies. This position will initially work closely with the existing Accounts Payable team before transitioning into a leadership role overseeing a team of approximately 2–3 employees.

The Assistant Accounts Payable Supervisor will be responsible for coordinating and overseeing the team’s daily, weekly, monthly, and annual activities while ensuring priorities and deadlines are aligned with the Senior Accounting team. This role will work closely with the Controller, Purchasing, Collections, and other accounting functions to maintain an efficient, accurate, and well-integrated accounting operation.

The ideal candidate is a highly experienced Accounts Payable professional who combines strong technical accounting expertise with proven leadership and team-management skills. The successful candidate will be detail-oriented, analytical, organized, and comfortable taking ownership of the Accounts Payable function while partnering closely with senior accounting leadership.

This individual should be a proactive problem solver who can effectively manage competing priorities, identify opportunities for process improvement, and ensure the Accounts Payable team consistently meets operational and financial deadlines.

• Lead, train, and oversee the Accounts Payable team, including assigning workloads, coordinating priorities, and ensuring timely completion of daily, weekly, monthly, and annual responsibilities
• Oversee the daily processing of vendor invoices, including invoices originating from the Purchasing system and credit card transactions
• Manage vendor payment processes, including ACH, credit card, virtual card, and check payments, ensuring payments are accurate, timely, and properly documented
• Oversee the reconciliation of all corporate credit card payment accounts
• Maintain and update the Utility Log for invoices associated with all company locations
• Oversee bank reconciliations, including merchant service accounts and collaborate closely with the Collections Department to resolve discrepancies and ensure accurate reporting
• Coordinate the Accounts Payable month-end closing process with the Controller and Senior Accounting team
• Prepare and review the monthly Accounts Payable accrual as part of the month-end close
• Manage vendor compliance documentation, including W-9 forms and certificates of insurance
• Coordinate year-end Accounts Payable activities and prepare data required for 1099 tax reporting
• Oversee the Accounts Payable team’s processing of customer refunds
• Monitor Accounts Payable processes and controls to ensure accuracy, efficiency, and compliance with company policies
• Identify and implement opportunities to improve Accounts Payable processes, systems, and workflows
• Ensure appropriate documentation and internal controls are maintained throughout the Accounts Payable function
• Communicate effectively with vendors and internal departments to resolve invoice, payment, and account-related issues
• Provide reporting, analysis, and other accounting support to the Senior Accounting team and Controller as needed

• High School diploma or GED equivalent
• 15+ years of progressive Accounts Payable and/or accounting experience preferred
• Proven experience leading, supervising, or mentoring an Accounts Payable team
• Strong knowledge of Accounts Payable processes, month-end closing, vendor management, reconciliations, and payment procedures
• Advanced Microsoft Excel skills, including the ability to analyze, manipulate and mine large amounts of data
• Strong analytical and…