Unit Clerk

RATE: $18 to $20 Per Hour

• Medical, Dental & Vision Insurance
• 401K
• Holiday Pay
• Paid Time Off
• Overtime Available

This position provides clerical/secretarial support to the nursing department in the areas of medical records, transcription of physician orders and the general operation of the unit.

• Provides secretarial support to the nursing staff as needed;
• Delivers new admission chart to unit and initiates forms in preparation for admission;
• Faxes physicians’ orders daily;
• Delivers any faxed printouts to the appropriate department;
• Completes daily transfer of the vital signs and weights from the daily assignment sheet to the resident’s chart;
• Schedules appointments with physicians for the residents; relays the information to nursing;
• Prepares discharge charts for medical records;
• Performs chart audit and report any deficiencies to the Unit Director;
• Maintains medical records per policy;
• Schedules professional agency personnel as directed and supervised by the D.O.N.;
• Keeps unit supplied with necessary forms;
• Orders and charges accordingly, any necessary resident care supplies (i.e., tube feedings, isolation supplies);
• Orders miscellaneous unit stock;
• Completes daily staffing sheets, places in staffing book, and copies these sheets for Unit Director;
• Assists in maintaining staffing needs on unit and making calls to fill staffing needs;
• Refers requests for all information on residents or facility to unit director or nurse coordinator;
• Greets and assists visitors entering unit;
• Answers telephones, directs call and takes messages;
• Performs other duties as assigned.

• This position requires a high school degree with college/ business school coursework.
• Experience with medical terminology and transcription is preferred.
• Must be able to read, write and understand the English language.

• Must have good written and verbal communication skills.
• Must be able to type proficiently.
• Must be able to competently operate phone system.
• Must possess basic knowledge of operating a computer.
• Must be able to operate standard office equipment including: copier, typewriter and facsimile machine.
• Must possess the ability to positively interact with personnel, resident, family members, visitors, government agencies/personnel and the general public.
• Must be able to handle a variety of assignments, some of moderate complexity and requiring considerable familiarity with the operating details of the facility.
• Must demonstrate discretion in handling of confidential information.
• Must provide annual verification of a negative TB skin test.

• Interacts with residents, families, visitors and employees.
• He/she carries out other tasks as requested in situations where hands-on intervention/participation may be required.