Scheduling Coordinator

Become an ABA Client Service Coordinator (CSC) for our Cherry Hill, NJ clinic team. An ABA Client Service Coordinator (CSC) earns a competitive salary and receives a generous benefit package.

The ABA Client Service Coordinator (CSC) is responsible for the administrative, patient, and compliance tasks required to ensure each ABA site may provide patient services. Operational job responsibilities include, but are not limited to initial patient communication, patient schedules/changes, patient intake and support in new hire staffing, as well as functions of clinic daily operations. The CSC maintains consistent and timely communication of all patient and site responsibilities to ensure efficiency of services and administration functioning.

This position will be an onsite position in our Cherry Hill, NJ clinic.

• Competitive pay based on years of experience and skill set.
• Career pathways for leadership in a rapidly growing company.
• Work Life Balance:
  
  14 days of PTO, 1 Floating Holiday (Joy Day), plus 7 paid holidays for qualified employees.
• Benefit package which offers medical, dental, and vision insurance (lowest cost medical plan is $.50 biweekly).
• Company paid Life and AD&D insurance.
• Voluntary short-term disability and voluntary long-term disability plans available for qualified employees.
• 401K matching 100% of 3% of total compensation plus 50% for 3-5% of total compensation.

• Ensuring effective pipeline management through timely and accurate patient intake, including initial outreach, verification of eligibility, and projecting hours.
• Managing site EHR for patient profile creation, documentation management, audits, consents (yearly renewals), and compliant EHRs. Maintains up to date metadata to assure accuracy on a weekly basis.
• Completing recurring patient census EHR audits and patient check ins.
• Serving as the primary point of contact for patient call outs and schedule changes, clinical coordination, benefit inquiries, and any additional patient administrative needs.
• Coordinating with internal and external providers, as needed, to support patients in receiving services.

• Ensuring accurate and up to date authorizations, payor accounts, and insurance documentation for successful billing.
• Maintaining needed clinic forms, visitor documentation, front desk/check ins, staff breaks, and supports overall day to day operations of clinic functioning as needed.
• Reviewing site metrics broadly (cancelations, hours, unstaffed) and confirms accurate data).
• Supporting broader community connectivity through attending events (e.g. community fairs, walks) as needed.
• Preparing for new hires, through creating employee profiles in EHRs, welcome email, in person documentation, etc.

• Coordinating and managing scheduling for IBHS staff, ensuring adequate coverage for client sessions and adherence to treatment plans.
• Communicating staffing assignments and completing all needed intake to assist in site/staff performance benchmarks.
• Maintaining an up-to-date database of employee availability and skill levels to align staff qualifications with client needs.
• Collaborating with clinical supervisors to match staff to clients based on clinical needs, preferences, and geographical location.
• Monitoring staff compliance with state regulations and company policies, including required training, licensure, and ongoing education.
• Serving as a point of contact for staff to address scheduling concerns or issues, ensuring they are resolved efficiently.
• Supporting Practice Manager in reducing cancelations and optimizing schedules, as needed.

• Following Neur Abilities’ Policies and Procedures.
• Following Federal, State, and local rules and regulations pertaining to medical and behavioral health services
• Understanding and following all compliance requirements for regulatory bodies, consents, EHR documentation, authorizations, and audits.

• Bachelor’s degree in business, Public Health, Healthcare Administration, or related field; or
• 1+ years’ relevant experience in a healthcare environment.
• 1+ years’ experience…