Billing Assistant

Billing Assistant at Dollar Tree Stores

Supports the construction department in contract management, purchase order processing, audit of contractor payment requests, invoice verification, and various departmental assignments. Serves as the primary contact for the accounts payable department, project managers, directors, vendors, and contractors regarding invoice issues and billing questions.

Principal Duties and Responsibilities

• Processes general contractor contracts by verifying insurance requirements and pricing.
• Creates purchase orders from contracts and quotes.
• Modifies purchase orders to reflect approved project change orders.
• Audits project payments and contractor final billing packages, following up and resolving payment request issues.
• Obtains payment approvals from project managers and directors, logs payments in Accruent.
• Trains general contractors on billing procedures and requirements to ensure proper submissions.
• Researches and resolves issues with vendor and miscellaneous invoices.
• Submits construction uploads for freight of customer‑owned inventory.
• Maintains invoices in Ariba, routing them to appropriate departments and manually receiving invoices in the Ariba system.
• Closes out purchase orders once invoices are received in full.
• Researches all open aging purchase orders.
• Assists in periodic and quarterly reporting.
• Scans and indexes project close‑out files.
• Researches AP/GL transactions as needed for internal or vendor payment inquiries.
• Completes miscellaneous departmental tasks.

Employment Type: Full‑time

Seniority Level: Entry level

Location:

500 Volvo Parkway, Chesapeake, Virginia 23320