Accounting Specialist

Her Mission is seeking a detail-oriented and analytical Accounting Specialist to support its day-to-day financial operations, including accounts payable, accounts receivable, payment processing, expense management, and general ledger activities. The successful candidate will help maintain accurate financial records, ensure timely payments and collections, reconcile transactions, and support the company's month-end closing procedures.

This role is ideal for an accounting professional who understands both sides of the accounting cycle, can manage multiple financial workflows, and is committed to accuracy, accountability, and continuous process improvement.

• Review, verify, code, and process vendor invoices, ensuring appropriate documentation and approvals are obtained.
• Coordinate payment schedules and prepare payment batches for authorized disbursement.
• Manage creator and contractor payments through designated payment platforms, including Lumanu and Pay Pal, where applicable.
• Investigate failed, duplicate, delayed, or disputed payments and coordinate resolutions with relevant stakeholders.
• Review employee expense reports, verify receipts, and ensure expenses comply with company policies.
• Maintain accurate vendor records and reconcile supplier statements.
• Monitor outstanding liabilities and ensure payments are processed within established deadlines.

• Review and validate sales orders, confirming customer information, pricing, billing terms, and supporting documentation.
• Support customer billing processes and ensure revenue-related transactions are recorded accurately.
• Monitor outstanding customer balances and assist with collections and payment follow-ups.
• Record incoming payments and investigate unapplied cash, short payments, and billing discrepancies.
• Collaborate with sales and customer success teams to resolve order discrepancies before transactions are finalized.
• Maintain accurate accounts receivable records and assist with aging reports and cash-flow monitoring.

• Prepare and record journal entries, accruals, adjustments, and reclassifications in the general ledger.
• Reconcile bank accounts, payment platforms, and relevant balance sheet accounts.
• Ensure transactions are accurately classified and recorded in the appropriate accounting periods.
• Investigate discrepancies between accounting records, billing systems, and payment platforms.
• Assist with revenue reconciliation and ensure financial activity aligns with sales orders and billing records.
• Support month-end and year-end closing activities, including reconciliations, schedules, and supporting documentation.

• Review employee expense submissions for accuracy, completeness, and policy compliance.
• Coordinate approved reimbursements and follow up on missing receipts or unsupported expenses.
• Maintain organized expense records and investigate discrepancies.
• Support payroll-related accounting entries and provide relevant financial information to the appropriate internal teams.
• Work with designated systems, including Airbase and Paylocity, where applicable.

• Prepare routine accounting schedules, transaction summaries, and reconciliation reports.
• Maintain organized financial documentation for internal reviews and external audits.
• Follow established accounting policies, approval procedures, and internal control requirements.
• Identify unusual transactions, duplicate entries, and potential reporting errors.
• Recommend improvements to accounting workflows, payment processing, and reconciliation procedures.
• Protect confidential financial information and ensure records remain accurate and…