Office Administrator

Overview

A well-established HVAC and plumbing service company is seeking a detail-oriented Office Administrator to support daily operations and scheduling. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating moving parts, and takes pride in keeping the office organized and efficient.

• File and manage permits with accuracy and attention to detail.
• Schedule and coordinate inspections with local jurisdictions.
• Provide exceptional customer service via phone and email.
• Schedule and dispatch service calls to field technicians.
• Coordinate technician schedules to ensure timely service delivery.
• Process and track time sheets and daily reports.
• Support general office operations and assist with other administrative tasks as needed.

• 1–3+ years of administrative or office coordination experience (preferably in service, trades, or construction industries).
• Excellent organizational and multitasking abilities.
• Strong customer service and communication skills.
• Proficiency with scheduling tools and Microsoft Office Suite.
• Dependable, proactive, and able to work both independently and as part of a team.
• Positive attitude and willingness to adapt in a dynamic work environment.

• $18 – $23 per hour, depending on experience
• Full-time schedule with growth potential
• Supportive, team-oriented work environment
• Opportunity to grow within a stable and reputable company