Administrative Assistant II
Listed on 2026-01-03
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
US-VA-Chesapeake
Job : 33788
Type: Full-Time
# of Openings: 1
Category: Administrative/Clerical
ITS Corporate Headquarters
About the Role
Were seeking a proactive and detail-driven professional to provide high-level administrative support to our leadership team in a dynamic, fast-paced corporate environment. This role goes beyond traditional administrative tasksyoull play a key part in streamlining operations and driving efficiency across HR, Learning & Development, and Finance functions.
Youll leverage your strong organizational skills and problem-solving abilities to manage complex tasks, prioritize competing demands, and maintain the highest level of confidentiality. By applying your understanding of daily workflows and established processes, youll help ensure smooth coordination of multiple operational activities. Working closely with leadership, youll contribute to initiatives that keep our department running effectively and make a real impact on organizational success.What
We Offer
- Flexibility & Work-Life Balance Enjoy a hybrid work style in Chesapeake, VA
- Comprehensive Benefits Medical, vision, dental, life insurance, and disability
- Generous Time Off Paid personal, vacation, and sick leave, plus company-paid holidays
- Financial Well-Being 401(k) with company match and tuition reimbursement
- Perks & Discounts Employee assistance program and exclusive company discounts
- Career Growth & Development Opportunities for professional growth, continuous learning, and cross-functional collaboration
- Provide comprehensive administrative support to leadership or executive-level staff.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare reports, presentations, and other documentation with accuracy and timeliness.
- Maintain confidentiality of sensitive employee, financial, and organizational information.
- Assist with data entry and reporting in ERP or HRIS systems.
- Support special projects and initiatives as assigned.
The Skills & Expertise You Bring
- High school diploma or equivalent
- Minimum of 2 years of progressively responsible administrative support experience, preferably supporting leadership or executive-level roles in a fast-paced corporate environment.
- Highly organized with exceptional attention to detail.
- Strong problem-solving abilities and proven capability to manage multiple competing priorities.
- Demonstrated reliability in maintaining the security and confidentiality of sensitive employee, financial, and organizational information.
- Advanced skills in Microsoft Office Suite and/or Google Workspace.
- Experience working with ERP or HRIS systems (e.g., SAP, Workday).
- Ability to thrive in a dynamic environment and adapt to changing priorities.
- Excellent communication and interpersonal skills.
Canon Information Technology Services, Inc.
- The environment at Canon ITS is energetic and diverse. Our team is comprised of a wide variety of people in positions that help our employees grow and develop their careers.
Statement of Policy on Equal Employment Opportunity
Canon is committed to providing equal employment and advancement opportunities to all qualified persons without regard to race, sex, marital status, sexual orientation or affectional preference, color, religion, national origin, age, disability, or veteran status, unless a bona fide occupational qualification exists. Our commitment is to assure full opportunity for all employees in order that they may achieve their highest potential and to assure progressive employment practices that conform to the letter and spirit of federal, state, and local laws regarding equal employment opportunities.
Canons policy is to:
Recruit, hire and promote for all job classifications without regard to race, color, religion, sex, age, sexual orientation, disability or national origin.
Base decisions on employment so as to further the principle of equal employment opportunity.
Ensure that promotion decisions are made in accordance with the principles of equal employment opportunity by imposing only valid requirements for promotional opportunities.
Ensure that all other personnel actions (such as…
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