Legal Secretary

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs.

ATHENA places a high value on customer service, accountability and getting the job done.

We are currently recruiting a Legal Secretary II. This full-time position pays $19.93 an hour and is located at 306 Cedar Road, Chesapeake, VA 23322.

Work hours are Monday through Friday, 8:00 a.m. – 5:00 p.m., with a one-hour lunch break.

The Legal Secretary II provides complex legal clerical and administrative support to attorneys and staff. The position is responsible for preparing and processing legal documents, maintaining case information and files, coordinating court-related activities, and providing general administrative support within a legal office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prepare and transcribe correspondence and legal documents, including motions, orders, warrants, indictments, resolutions, ordinances, summons, briefs, and contracts.
• Enter, maintain, and update legal case information in computer systems.
• Prepare court dockets, issue and copy subpoenas, and assist with court dates and counsel advisement.
• Set up, prepare, organize, and maintain legal files and records.
• Answer telephone calls, screen visitors, provide information, and direct inquiries to appropriate departments or personnel.
• Handle accounts payable responsibilities and enter requisitions into applicable systems.
• Prepare indictments for grand jury proceedings.
• Obtain criminal histories, driver transcripts, and prior conviction information from area courts as required.
• Serve as a point of contact for victims and witnesses.
• Provide administrative support to attorneys and staff, including scheduling court assignments and appointments, coordinating travel arrangements, and maintaining calendars.
• Deliver documents to courts and maintain records of documents received.
• File Certificates of Analysis and other legal documentation.
• Maintain office supply inventory and order supplies as needed.
• Perform routine administrative functions including filing, faxing, photocopying, scanning, and electronic document management.
• Perform other related duties as assigned.

• Strong legal administrative, clerical, and organizational skills.
• Ability to prepare, proofread, and process legal correspondence and documentation accurately.
• Strong data entry and records-management skills.
• Ability to maintain organized physical and electronic legal files.
• Strong verbal, written, and interpersonal communication skills.
• Professional telephone and customer service skills.
• Ability to interact professionally with attorneys, court personnel, victims, witnesses, clients, and members of the public.
• Ability to manage calendars, court dates, appointments, and multiple priorities.
• Ability to follow legal office procedures, established rules, and deadlines.
• Strong attention to detail and ability to maintain accuracy while working under pressure.
• Ability to maintain confidentiality and exercise appropriate discretion.
• Proficiency with computers and standard office software and equipment.
• Ability to work independently while effectively supporting attorneys and other staff.

• Any combination of education and experience equivalent to an Associate’s degree in legal secretarial skills or a closely…