Executive Assistant Vice President of Institutional Advancement Job Chesapeake area,Virginia USA,Administrative/Clerical

Executive Assistant for the Vice President of Institutional Advancement Please see Special Instructions for more details.

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Posting Summary Working Title

Executive Assistant for the Vice President of Institutional Advancement

Role Title

Admin and Office Spec III

Role Code

19013-SW

FLSA

Nonexempt

Pay Band

Position Number

Agency

Germanna Community College

Division

Germanna Community College (Div)

Work Location Hiring Range

$56,230-$62,478 Annually, Plus Full State Benefits

Emergency/Essential Personnel

EEO Category

6-Administrative Support

Full Time or Part Time

Full Time

Does this position have telework options?

Telework options are subject to change based on business needs

Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Monday-Friday 8:00A.M.– 4:30P.M.
Or as scheduled

Sensitive Position

Job Description

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay.

Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.

The Executive Assistant for the Vice President of Institutional Advancement provides high-level administrative, operational, and technical support to the Vice President of Institutional Advancement and tangential support to the Foundation Board. This role serves as the central coordinator for executive logistics, financial administration, board governance, and specialized advancement software. The successful candidate will manage sensitive data with strict confidentiality and ensure seamless day-to-day operations across multiple foundations.

Major

Duties & Responsibilities Executive Support (40%)

Manage complex executive calendars, schedule high-level constituent meetings, and prepare comprehensive briefing materials.
Draft, edit, and proofread high-visibility correspondence, presentations, and reports with a high degree of accuracy.
Acquire a deep understanding of institutional and operational priorities to serve as a trusted proxy for the Vice President; attend select internal and committee meetings on their behalf to gather insights, share updates, and maintain operational continuity.
Monitor action items, follow up with responsible parties, and maintain tracking systems for deliverables and approvals.
Coordinate Educational and Real Estate Foundation board and committee meetings, managing logistics, notices, agendas, and official minutes.
Administer workflows, user permissions, and digital board books within Board Effect.
Maintain constituent and gift records in Blackbaud Raiser’s Edge NXT , ensuring data integrity…