Executive Administrative Assistant, Stravitz-Sanyal Institute Liver Disease and Metabolic Health

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Summary:

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

Unit:School Of Medicine MBU

Department: Institute for Liver Disease

The Stravitz-Sanyal Institute for Liver Disease and Metabolic Health (SSI) at Virginia Commonwealth University seeks an experienced, resourceful, and highly organized Executive Assistant to provide comprehensive executive support to the Institute Director while independently coordinating essential Institute-wide administrative functions.

The position serves a dual organizational role, combining complex executive administration with broader operational coordination and problem-solving. As the Institute's primary administrative resource, the Executive Assistant independently navigates university systems and procedures, assesses and resolves administrative challenges, and coordinates solutions across Institute personnel and university offices. The position requires sound judgment, initiative, and accountability for the effective execution of designated administrative processes.

The Executive Assistant also serves as a trusted partner to the Institute Director, independently managing complex scheduling, communications, and extensive domestic and international travel. As an internationally recognized leader in liver disease research, the Director maintains a demanding schedule of scientific, academic, and professional engagements worldwide, requiring exceptional planning, flexibility, and the ability to anticipate and navigate competing priorities.

The Director establishes executive support priorities, while the Chief Operating Officer provides oversight of Institute-wide administrative responsibilities and manages performance evaluation and professional development.

The Executive Assistant is expected to operate with a high degree of independence, initiative, and accountability. Beyond providing comprehensive executive support, the position serves as a trusted administrative resource for the broader Institute, independently assessing operational challenges, coordinating solutions, and ensuring the effective execution of assigned Institute-wide administrative functions.

Success requires exceptional professionalism, sound judgment, adaptability, and the ability to anticipate needs, navigate complex institutional processes, and maintain effective relationships across the university and with external partners.

Executive Administrative Support — 65%

• Provide comprehensive executive administrative support to the Institute Director, independently managing competing priorities, confidential matters, and complex professional commitments.
• Manage a dynamic executive calendar, coordinating meetings, conferences, speaking engagements, and other activities involving institutional leadership and external stakeholders.
• Independently coordinate extensive domestic and international travel, including multi-destination itineraries, transportation, accommodations, registrations, reimbursements, and scheduling across time zones.
• Anticipate and resolve scheduling conflicts, travel disruptions, and last-minute changes, exercising independent judgment to maintain continuity of the Director's professional activities.
• Serve as the Director's primary administrative liaison with university leadership, faculty, scientific collaborators, sponsors, and external partners.
• Coordinate executive meetings, including agendas, materials,…