Fleet Operations Supervisor

As a Fleet Operations Supervisor, you are responsible for overseeing the administrative, compliance, training, fuel operations, and operational support functions of the Fleet Maintenance Department. This position is responsible for ensuring shop operations remain compliant, organized, and efficient through effective management of fleet systems, fuel operations, training programs, safety initiatives, reporting, and regulatory requirements. This role requires strong leadership, organizational skills, attention to detail, and a commitment to safety and continuous improvement.

• Directly supervise Fuelers within the Fleet Maintenance Department
• Schedule and coordinate daily fueling operations to ensure equipment is fueled and available for service
• Monitor fuel inventory levels and coordinate fuel deliveries as needed
• Manage fuel tank key card access, issuance, and accountability
• Ensure Fuelers comply with all safety procedures, environmental regulations, and company policies
• Conduct coaching, performance evaluations, and corrective action as needed
• Monitor attendance, productivity, and work quality of Fuel Team associates
• Investigate and resolve fuel-related discrepancies and operational concerns
• Coordinate and manage shop inspections to ensure compliance with OSHA regulations and company safety standards
• Monitor shop equipment inspections, maintenance schedules, and regulatory requirements
• Maintain compliance documentation and required records
• Coordinate training, certifications, and compliance requirements for Fleet Maintenance associates
• Maintain training records and monitor completion of required programs
• Coordinate onboarding and orientation activities for new Fleet Maintenance associates
• Serve as the department administrator for Samsara and other fleet maintenance technology platforms
• Administer Pre Pass and related fleet systems as required
• Coordinate diagnostic software updates and vendor-supported maintenance systems
• Generate and review exception reporting through JD Power and other maintenance-related systems
• Review repair and maintenance estimates for completeness and accuracy
• Prepare reports related to compliance, training, fuel usage, shop performance, and operational metrics
• Maintain department records, documentation, and vendor information
• Partner with Fleet leadership, technicians, vendors, and internal departments to improve shop efficiency and compliance
• Promote a culture of safety, accountability, teamwork, and continuous improvement
• Perform other duties as assigned by leadership

• Office and Fleet Maintenance shop environment
• Exposure to varying temperatures, noise levels, moving equipment, and outdoor conditions
• Frequent interaction with technicians, Fuelers, vendors, and operational leadership

• Monday – Friday 8:00 am – 5:00 pm
• Flexibility to work various or additional shifts, as needed including evenings, weekends, and holidays

• $62,000 - $85,000 annually

• Preferred:
  Associate degree in Business, Fleet Management, Automotive Technology, or relevant experience preferred.
• Preferred:
  Minimum of three years (3) of experience in fleet maintenance, transportation, compliance, or related field
• Preferred:
  Previous supervisory or leadership experience preferred
• Preferred:
  Proficiency in English (written and verbal) to effectively communicate with associates and leadership
• Required:
  
  Valid driver's license

• Safety Culture: Maintain and promote a strong safety culture while ensuring compliance with OSHA regulations, company policies, and environmental requirements
• Leadership: Ability to supervise, coach, develop, and hold associates accountable while fostering teamwork and engagement
• Communication
  
  Skills:
  
  Ability to communicate clearly and effectively with technicians, vendors, associates, and leadership
• Organizational
  
  Skills:
  
  Ability to prioritize multiple responsibilities, manage deadlines, and maintain accurate records
• Analytical
  
  Skills:
  
  Ability to review reports, identify trends, investigate discrepancies, and implement corrective actions
• Technology
  
  Skills:
  
  Proficient in Microsoft Office applications and fleet management systems.
• Problem Solving: Ability to identify operational challenges and implement practical solutions that improve efficiency and compliance
• Quality and Accountability: Maintain high standards of accuracy, professionalism, and operational excellence