DOC Menard CC Office Assistant - Record Office

Join to apply for the DOC Menard CC Office Assistant - Record Office role at State of Illinois

Job

Requisition
Closing Date: 01/08/2026 11:59 p.m.
Agency:
Department of Corrections - Menard Correctional Center
Class

Title:

OFFICE ASSISTANT - 30010
Skill Option:
Keyboarding
Salary:
Anticipated Starting Salary $3942 a month;
Full Range $3942 - $5183 a month
Job Type: Salaried
Category:
Full Time
County:
Randolph

Number of Vacancies : 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
This position is a union position; provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

The Illinois Department of Corrections seeks an Office Assistant to work at Menard Correctional Center. Responsibilities include keyboarding a variety of material, answering calls, maintaining files, and assisting accountant staff with basic clerical support functions.

• Enter data into Offender 360 (O360).
• Research individual in custody files transferred into the facility.
• Retrieve and print adjustment committee reports from the disciplinary tracking system and distribute to appropriate parties.
• Enter data regarding DNA information, emergency contacts, and offense dates from statements of facts.
• Perform minor maintenance on terminals and printers.
• Discharge back jackets and mandatory sentence release files from O360.
• Keyboard a variety of difficult material.
• Process subpoenas and court orders by copying and logging files.
• Perform other duties as reasonably within scope of the enumerated duties.

• Completion of high school and one (1) year of related office experience.
• Keyboard accuracy of at least 35 words per minute.

• Pass IDOC/IDJJ background check.
• Pass a drug screen; use of unauthorized drugs is prohibited.
• Abide by all vaccine and medical standards set by the employer.
• Utilize digital technology, tools, platforms, and processes to support digital transformation efforts.
• Conditions of employment are incorporated and related to job duties.

8:00 a.m. – 4:00 p.m., Monday – Friday;
Sat/Sun off

Menard Correctional Center – 711 E Kaskaskia St, Menard, Illinois, 62259

Agency Contact:
Rebecca Vancil
Email:
Rebecca.

Vancil

Use the “Apply” button on the posting to begin the application process. State employees must sign in through the employee career portal; non‑state employees must create an account on  For any questions, consult the provided application resources.

The Illinois Department of Corrections is a multicultural agency deeply committed to diversity, equity, and inclusion. We affirm that all employees are treated fairly and have equal access to opportunities. The IDOC team values respectful environments that exclude all forms of discrimination, including racism, ageism, ableism, sexism, and religious oppression. The Department provides comprehensive benefits, including health, vision, dental, retirement, and pre‑tax compensation, and supports a robust DEI and EEO framework as mandated by law.