Office Coordinator

Office Coordinator I

The Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling of staff. The ideal candidate will possess the ability to communicate, answer telephones, and operate fax machines and copiers in a fast-paced environment.

Job Responsibilities:

• Provide administrative support and advice to the Unit and offices
• Be responsible for managing all filing systems and implementing any approved necessary structure revisions as required
• Be responsible for producing the Business Units monthly report
• Organise / Manage training courses
• Site wide emails
• Minute taker (when required)
• Schedule meetings / book rooms / organise food as required
• Manage all access request forms
• Inductions - Collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required
• Keep approved vendors list up to date with insurance details etc.
• File supplier dockets and chase Supplier Dockets if required
• Back up to complete timesheets
• Admin help in cleaning schedules, plant room schedules, setting up excel sheets
• Audit support
• Any safety admin toolbox / data sheets update
• Uniform / Tools ordering

Qualifications:

• Possess strong professional etiquette
• Strong digital literacy required i.e. Excel, Word, Power Point
• Strong problem solving, analytical, and interpersonal skills
• Must have customer service experience

Education:

About Aramark:

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.