HR Data Specialist

Type: 6 months contract initially - 35 hours per week/full-time

• Manage and maintain employee time off, time tracking, and leave of absence data in Workday for the EMEA region.
• Review, approve, and process transactions submitted by employees and managers, including backdated adjustments where required.
• Ensure the integrity of employee records and HR data, meeting legal, regulatory, payroll, and statutory deadlines.
• Support employees and managers throughout leave processes, including communication during leave and coordination with HR Advisors and Rewards Specialists for complex cases.
• Monitor return-to-work activities and follow up with managers across the region.
• Review reports, identify discrepancies, and update Workday data accordingly; troubleshoot issues and escalate when necessary.
• Maintain confidentiality of employee medical and sensitive information.
• Provide standard employment letters based on defined guidelines when required.
• Contribute to continuous improvement by recommending process and policy enhancements, documenting changes, and updating process maps.
• Participate in ad-hoc projects and support updates to HR knowledge content in collaboration with HR Advisors and Rewards Specialists.

• Proven experience in time and absence management within HR.
• Proficiency in MS Excel, including data manipulation (e.g., VLOOKUPs, Pivot Tables), and ability to quickly learn new systems.
• Experience with HRIS/HCM systems, ideally Workday.
• Additional language skills beyond English (German, Spanish, or French) are desirable.
• Strong written and verbal communication skills with the ability to collaborate effectively across teams.
• Ability to work effectively in a fast-paced, evolving environment and manage multiple priorities.
• Strong learning agility and problem-solving skills.

Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering.

Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including:
Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing.

We are an equal opportunities Recruitment Business and Agency.

We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.