Administrative and Special Projects Coordinator

Bachelor's degree in business or public administration, accounting, finance or a related field; two years of experience in providing professional-level administrative, analytical and/or operational support in the assigned area of responsibility; or an equivalent combination of training and experience. Experience with financial processing, purchasing, payroll administration, customer service, event coordination, or local government operations is preferred.

Strong organizational, communication, and computer skills are essential, including proficiency in Microsoft Office applications, particularly Excel. Must be detail-oriented, dependable, and able to manage multiple priorities, maintain accurate records, communicate professionally, and work both independently and collaboratively.

Experience with financial management systems, procurement procedures, and coordinating projects or events is a plus, but a willingness to learn, strong organizational skills, and a commitment to exceptional customer service are equally important.

Current valid driver’s license and good driving record required. Based on the Virginia DMV point system, records must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months. Out-of-state driving records must be obtained by applicant and presented at time of interview.

Records must reflect at least three years of history and be dated within thirty days of interview date. Pre-employment drug testing, FBI criminal background check and education/degree verification required.

The Sports, Visitation &E Department in Chesterfield, Virginia, is looking for an enthusiastic, organized, and dependable Administrative Assistant to join our growing team!

Through our Experience Chesterfield and Play Chesterfield brands, our department works to enhance quality of life for residents, grow the visitor economy, attract sporting events, promote our community, and create memorable experiences.

This position serves as a key administrative resource for our department, helping manage the financial, operational, and organizational functions that keep our team moving forward. While the primary focus is on day-to-day administrative responsibilities, there are also opportunities to support special events, community programs, and departmental initiatives as time allows.

• Manage departmental financial processing, including invoices, receipts, rental charges, reimbursements, revenue deposits, and related documentation.
• Coordinate departmental timekeeping functions, including employee time verification, review, and payroll certification.
• Process employee purchasing card statements, travel reimbursements, expense reports, and associated reconciliations.
• Assist with departmental purchasing, procurement, and financial tracking.
• Provide administrative and organizational support to departmental leadership and staff, including scheduling, correspondence, meeting coordination, recordkeeping, and document preparation.
• Serve as a departmental liaison for technology requests, facility work orders, and other internal administrative processes.
• Maintain accurate records, track deadlines, coordinate internal communications, and assist with departmental reporting.
• Support financial coordination and administrative processing associated with sports tourism events, facility rentals, and departmental programs.

• Assist with the planning, coordination, and execution of departmental special events, programs, and initiatives.
• Support special…