Documentation and Compliance Coordinator

Job#: 3054943

• Manage phytosanitary certification documentation from application through final approval and filing.
• Enter and maintain shipment information in tracking spreadsheets and other operational records.
• Submit documentation through government systems and prepare paperwork for inspections.
• Coordinate USDA inspections by staging shipments and completing required forms.
• Verify shipment details, including weights, batch numbers, container numbers, and unit counts.
• Maintain organized electronic records and ensure documentation is easily retrievable.
• Update and maintain Excel spreadsheets used for shipment tracking, reporting, and compliance activities.
• Monitor multiple active shipments and follow up to ensure timely completion of all documentation requirements.

• Strong attention to detail and data accuracy.
• Proficient in Microsoft Excel.
• Comfortable using web-based and government applications.
• Strong organizational and document management skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Effective communication and problem-solving skills.
• Ability to work independently and follow processes consistently.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a Support Linc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.