Administrative Assistant

Overview

This position is primarily responsible for providing administrative detail and support to the Convention Services Unlimited (CSU) Technical Production and Video Production Teams, noting that the Teams are required to travel extensively and will rely upon this position to support multiple CSU Projects. Core responsibilities are to provide administrative support, including but not limited to preparing spreadsheets and documents for review and approval, accounting functions in coordination with The Kelly Companies’ Accounting Department, maintaining calendars and telephone messaging assistance.

• Create and produce documents and reports
• Review and Process Expense Reports for signature and payment
• Set up and maintain credit applications/files for vendor accounts
• Assist in the preparation of Memos, Production Schedules, Proposals, etc.
• Book and schedule convention vendors
• Organize rider and backline requirements for entertainment
• Prepare and send invoices to clients
• Maintain vendor contact list
• Create Show Books
• Process weekly check run
• Request and maintain up to date vendor/hotel Certificates of Insurance
• Additional office tasks as assigned