Purchasing Assistant

Purchasing Assistant – Columbia Country Club

Location:

Gaithersburg, MD

Salary: $70,000.00 – $

• Receive all food, beverage, and supply deliveries for all Clubhouse areas and departments.
• Verify deliveries against purchase orders to ensure correct items, quantities, quality, and pricing; report shortages, damages, substitutions, or quality concerns to the Director of Purchasing immediately.
• Inspect perishable goods for freshness, temperature, and proper packaging to ensure compliance with food safety and sanitation standards.
• Accurately label, date, and store products in designated storage areas, coolers, and freezers following FIFO (First In, First Out) procedures and Columbia Country Club standards.
• Maintain clean, organized, and secure storage areas that meet health department regulations and club expectations.
• Distribute supplies and products to departments in a timely and professional manner while maintaining accurate inventory records.
• Assist with regular physical inventory counts and help reconcile inventory discrepancies.
• Support the Director of Purchasing with documentation, invoice processing, receiving logs, and inventory tracking as needed.
• Communicate regularly with department heads to ensure supplies meet operational needs and service levels for members and guests.
• Follow all Columbia Country Club policies, safety guidelines, and confidentiality standards, maintaining a professional presence at all times in a private club environment.
• Assist with special events, tournaments, banquets, and seasonal operations by ensuring required supplies are received and available on time.
• Perform additional purchasing and receiving duties as assigned to support smooth daily operations of Columbia Country Club.

• High school diploma or equivalent preferred.
• A valid driver’s license with an acceptable driving record is required.
• Previous experience in purchasing, receiving, inventory, or warehouse operations is a plus.
• Ability to learn purchasing/inventory systems.
• Strong attention to detail and organizational skills.
• Ability to lift, carry, and move supplies (up to 50 lbs.)
• Ability to work independently and as part of a team.
• Good communication skills and a professional demeanor.
• Availability for flexible hours, including mornings, weekends, and holidays as needed.

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