Accounts Payable Clerk

The Administrative Office of the Courts (AOC), located in Cheyenne, Wyoming, seeks to hire an Account Payable Clerk to perform accounting activities associated with processing fiscal transactions for the Wyoming Judicial Branch (Branch), including 29 separate agencies in over 50 locations. This position processes and monitors expenditure and revenue activities for the Branch, including the processing and maintenance of payables and receivables.

This position provides timely and accurate fiscal support to employees, courts, vendors, and other Branch stakeholders while maintaining compliance with applicable fiscal requirements.

The AOC provides administrative, technical, educational, financial, auditing, and human resource assistance to support Wyoming judges and their support staff in an accurate, timely, and efficient manner. Through direction of the Wyoming Judicial Council, the AOC serves as a liaison between the Executive and Legislative Branch, law enforcement, and members of the public. Our offices are in Cheyenne, Wyoming, home to Cheyenne Frontier Days Rodeo and abundant opportunities for outdoor recreation.

Cheyenne, the capital of Wyoming, is a growing metropolitan area which thrives on its Western heritage.

In addition to an annual salary, employees of the Branch receive a generous benefits package to include the State of Wyoming retirement pension and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick, and holiday leave, and much more.

The Accounts Payable Clerk performs assigned accounting and fiscal functions under the direction of the Chief Financial Officer and within established federal and state always, fiscal rules, policies, procedures, and Branch requirements. The position is responsible for organizing and prioritizing assigned work, resolving routine fiscal questions and discrepancies, maintaining accurate records, and recommending transfers between object codes as needed to cover expenses.

• Communicate fiscal information and accounting processes to employees in a clear and timely manner.
• Resolve problems and questions presented by coworkers and courts.
• Ensure work is done in compliance with relevant federal and state laws.

• Process payments to vendors including magistrates, interpreters, jurors, employees, agencies, and businesses for goods, equipment, credit card bills, services, travel expenses, and reimbursements, using the correct department fund accounting and object codes.
• Maintain organized workflow for accounts payable and accounts receivable documents.
• Prioritize duties and tasks based on deadlines, urgency, and Branch needs while maintaining accuracy and timely processing.
• Process large quantities of payables efficiently and accurately while meeting established deadlines and maintaining appropriate documentation.
• Enter expenditure modifications and warrant cancelations as needed.
• Prepare and submit CR documents for the Supreme Court, District Courts, Chancery Court, Circuit Courts, Children’s Justice Project (CJP), Equal Justice Wyoming (EJW), and Board of Law Examiners.
• Maintain vendor records; respond to all vendor inquiries and ensure new and existing vendors are active in WOLFS with accurate, up-to-date records.
• Determine accurate dollar amounts to be billed to each court, when needed.
• Sort and distribute incoming mail, review all invoices for appropriate documentation and approvals, and reconcile invoices and correct discrepancies prior to payment.
• Scan documents for record retention purposes.