Contracts and Operations Coordinator

Position: Contracts and Operations Coordinator 2025-01645

Open Until Filled

GENERAL DESCRIPTION:

The Contracts & Operations Coordinator represents and supports the Behavioral Health Division (Division) within the Wyoming Department of Health (Department). Responsibilities include planning, management, and oversight of up to 400+ contracts each biennium. This position reports directly to the Division Operations, Policy, Tracking, and Contracts (OPTC) Unit Manager, and acts as the main liaison between the Division and the Attorney General's (AG) Office, Department of Enterprise Technology Services (ETS), Fiscal, the Office of Privacy, Security, and Contracts (OPSC), the Department of Administration and Information (A&I), and the Director's Office for compliance with applicable state and federal regulations and laws related to contract development.

This role also includes coordination of Division operations, correspondence, federal grants, short and long-term strategic planning, rules, project development, and quality improvement for projects, data, and reports. The Coordinator will actively research, review, and interpret federal and state statutes, regulations, rules, legislative intent, agency mission and goals, gubernatorial and administrative requirements, and apply these requirements to Division programs and corresponding contracts.

The position shall help facilitate the Division's role in performance management through Health Stat.

Human Resource Contact:wdhrecruit

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• This position oversees the Division’s contract process for all Division contracts, including both facilities. This includes the planning process, procurement needs, monitoring progress on drafting, timely document reviews, coordinating the signature process, identifying gaps, and developing strategies to address these gaps. All components of the contracts process are logged for tracking purposes and may generate reports for use by Division Administrators, Supervisors, and Unit Managers.
  
  Review of the contracts will ensure alignment with Division's mission and goals, the current strategic plan, and Health Stat targets and initiatives. The position also trains and assists program managers on contract updates and the Agency’s procurement processes to include developing requests for proposals (RFPs), requests for applications (RFA), and bid exceptions, following the state procurement process, as well as state and federal rules and regulations.
  
  This position serves as the main point of contact for contract and procurement issues.

• The position coordinates the day-to-day operations of the Cheyenne Division office, which includes assisting the Unit Manager with support staff assignments. It is actively involved in strategic planning and reporting, budget development and management, organizational systems management, monitoring Division administrative spending, and project/program development, implementation, and evaluation.

• The Coordinator assists with the coordination of the Governor’s Correspondence, memos to the Director’s Office, and ad hoc correspondence requests from political officials, the media, and stakeholder organizations. In this role, the position is responsible for reviewing correspondence, distributing it to the appropriate unit/facility administrator for a response, creating a response timeline to align with the due date requested by the Director’s Office, and tracking correspondence progress.
  
  This position compiles draft responses, works with support staff to complete editing and formatting, and requests additional information as needed. The position creates, updates, and continually reviews the major communication process methods to keep Division staff up to date on changes and expectations from the Governor, Department Director, and Senior Administrator, and does a final review on all major Division correspondence to ensure professionalism, consistency, and to keep the Division's Senior Administrator aware of information being released.

Major area of responsibility:

• This position helps facilitate the Division’s role in…