City Clerk Operations Coordinator

Job Details Job Location: 1
- Municipal Building - Cheyenne, WY Position Type:
Full Time Education Level:
High School or GED Salary Range:
Undisclosed Job Category:
Other Description

Operations Coordinator

JOB TITLE:

City Clerk Operations Coordinator

CLASSIFICATION:
Non-Exempt

DEPARTMENT:
City Clerk

SUPERVISOR:
Deputy City Clerk and City Clerk

SALARY: $43,724 to $61,213 Annually

GENERAL JOB DESCRIPTION

Provides highly responsible professional clerical and administrative assistance, under the supervision of the Deputy City Clerk or City Clerk, involving technical work and considerable complexity, encompassing a wide variety of topics, in the administration of the City Clerk Division; assists with specialized Division services and records; provides general information and assistance to the public and City staff.

PRIMARY DUTIES AND RESPONSIBILITIES

• Provide specialized administrative support assistance for services and activities of the City Clerk Division which includes legislative, administrative and cemetery records, business licensing and permitting and cash receipting.
• Serve as the City’s cemetery sexton providing lead contact services for information, records, and procedures to the public and funeral directors; create and maintain cemetery records, including historical records; provide off-site cemetery office administrative services; coordination of applicable information involving cemetery grounds staff.
• As assigned, serve as the City’s assistant webmaster; edit and monitor website areas as assigned; conduct training of and provide support services to authorized employees designated as web editors for respective City Departments/Divisions; attend governing body meetings as needed to provide City Clerk streaming video services affiliated with the website.
• Prepare and organize meeting documents for governing body meetings, compile and post governing body meeting agenda information and stream videos of meetings on City website.
• Compile, organize, maintain, and provide proficient and accurate data entry, indexing, filing, and scanning/imaging of various City records and legislative documents through computerized programs and in accordance with procedures; assist with City records retention program and operations.
• Submit and track assigned newspaper publications; prepare and submit personnel payroll and absence reports as directed.
• Perform a variety of clerical duties including distribution of city code supplements, preparation of applicable billings for City codebook supplements.
• Respond to public and City staff inquiries in a courteous, professional, and timely manner.
• Operate a variety of communications and office equipment including a multi-line telephone; photocopier, facsimile, computer and scanning/imaging equipment, and various computer software.

SECONDARY DUTIES AND RESPONSIBILITIES

• Assist with other operations and functions of the City Clerk Division.
• Perform other duties and responsibilities as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Records management:
  Principles of indexing, filing, records organization and retention schedules.
• Project management and workflow processes.
• Principles of business letter writing and basic report preparation.
• Modern office procedures, methods and computer equipment and software.
• Microsoft Office, Adobe, and web-based software.
• Records scanning/imaging technology and electronic records systems.
• English usage, proficient and accurate writing, spelling, grammar, and punctuation.
• Customer service practices and positive public relations; respond to requests and inquiries from the public and City staff in a courteous, timely and service oriented manner.
• Pertinent state and local laws, codes, and regulations.
• Create, compile, organize and maintain a variety of records and records systems.
• Proficiently and accurately operate a variety of office equipment, including a computer, multi-line telephone, photocopier, facsimile, and scanning/imaging equipment.
• Learn and effectively utilize various computer software programs; accurate data entry/indexing.
• Manage multiple tasks and projects simultaneously, meeting deadlines as required.
• Create and edit various correspondence and documents.
• Provide a…