Executive Assistant 2026-02500

The Wyoming Department of Transportation (WYDOT) is dedicated to delivering a safe, high-quality, and efficient transportation system for the people of Wyoming. We are now seeking a full-time Executive Assistant to join our team in beautiful Cheyenne, Wyoming.

The successful candidate is required to deliver high-level operational and administrative support as an integral member of the executive support team. Serves as a welcoming, professional primary point of contact for department leadership, this role ensures seamless daily operations through proactive calendar management, complex logistics coordination, and exceptional customer service for internal and external stakeholders.

This position Offers: $2,000 Hiring Bonus (eligibility details in Notes Section)

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!  for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensation calculator.wyo.gov

Human Resources Contact:
Stacy Woita  or stacy.woita2

• Serving as a liaison between leadership and stakeholders—answering phone calls, managing emails, vetting inbound requests, welcoming visitors, and delivering professional, customer-focused representation.
• Managing complex, overlapping executive schedules independently, resolving high-level calendar conflicts, and balancing competing priorities across multiple departments.
• Planning complex travel itineraries, managing logistics for executive-led and commission events. Support the commission secretary with both on and off-site meeting logistics, including basic support of various online and streaming platforms and basic technology support. Assist in the organization and submission of meeting agendas and materials and processing invoices and reimbursement requests. Serve as backup to the Commission Secretary as needed
• Draft and refine communications for internal and external stakeholders. Prepare briefing documents and presentations and maintain accurate business records across multiple executives within the department.
• Provide dedicated administrative support to the Information Technology Advisory Group (ITAG) by maintaining accurate tracking logs, Google Forms, managing approval workflows, addressing WYDOT staff questions about the process, and attending committee meetings.
• Additional duties as may be assigned.

Preference may be given to those persons with higher-level clerical and administrative assistant skills and computer experience..

• Exceptional customer service skills and creative problem-solving ability.
• Knowledge of business administration concepts and principles.
• Knowledge of record keeping, task tracking, and archiving.
• Knowledge of database development and management.
• Excellent written and verbal communication skills.
• Skill in technical editing for the review of manuals, policies, procedures, and briefs.
• Excellent organizational skills.
• Knowledge of basic accounting principles and financial reporting.

Education:

Associate's Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

OR

Education & Experience Substitution: 2-4 years of progressive work experience (typically in Business Office Communications) with acquired…