Office Support Specialist II

The Wyoming Department of Environmental Quality’s (DEQ) mission is to protect, conserve and enhance the quality of Wyoming’s environment for the benefit of current and future generations.

The Solid and Hazardous Waste Division (Division) within DEQ is seeking a candidate to join our team and be an active participant in the DEQ mission. The Office Support Specialist position provides high-quality administrative assistance to the Division and the general public. The position is an integral part of the Division and helps with compliance with State and Division policies, assists the Administrator with a variety of tasks, interfaces with the general public, and performs other general duties to assure smooth operations within the Division.

Learn more about the Division here: (Use the "Apply for this Job" box below)..

Nestled at the intersection of Western heritage and modern convenience, Cheyenne offers the ideal balance of career growth and personal fulfillment. Enjoy no state income tax
—meaning you keep more of what you earn—alongside a low cost of living and short average commutes of around 13 minutes. Outside of work, immerse yourself in world‑class outdoor recreation, from hiking in nearby Curt Gowdy State Park and Vedauwoo to local trail systems right in town. Plus, with Colorado’s Front Range and Denver just a short drive away, you get big‑city access with small‑town warmth and clean air.

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work‑life balance options
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE!

Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: .gov

Human Resource Contact: deq.hr

• Administering the Division’s records management system, including managing all current correspondence and documents sent and received by the Division for the Lander, Casper, Sheridan, and Cheyenne offices.
• Managing the digital database and adding metadata to existing files and working with the Records and Database Management Specialist to ensure that digital records are all present and easy for staff to utilize.
• Assist the Division with the rule making process, including planning, scheduling, and arranging for public meetings, Advisory Board meetings, and other duties as necessary.
• Greet and screen visitors, interview them to evaluate and determine needs, and refer them appropriate staff or other support agencies.
• Answers the Division main phone number and routes calls to appropriate staff.
• Screens and corrects documents for formatting, punctuation, and grammar; conducts proof-reading.
• Resolves problems and makes recommendations for improvements.
• Provide general administrative assistance to the Division.
• Provides customer service, as they are often the first point of contact for the Division.
• Acts as liaison between director, division administrator, and program managers to coordinate calendars for meetings and conference calls.
• Reports time for executives weekly and vehicle mileage as necessary.
• Procure travel permissions and make travel arrangements for staff.
• Monitors fiscal documentation such as travel vouchers, expense vouchers, accounting of state purchase card and requisitions.
• Coordinate with staff to publish public notices of division activities and comment opportunities in newspapers, on the website, and through e-mail delivery systems, ensuring…