Accounts Payable

Position: Accounts Payable 2025-01800

Open Until Filled

GENERAL DESCRIPTION:

About Us: Join the dynamic fiscal team at the Wyoming Department of Workforce Services (DWS) as a valued Accounts Payable team member! DWS is dedicated to Wyoming. Our mission – "Collaborating to support a thriving workforce and economy" – and our vision – "Leading workforce innovation and investing in employee development today, for a stronger tomorrow" – are reflected in the communities and people we serve every day.

We are currently seeking a detail-oriented Accountant to join our finance department.

This role plays a vital part in ensuring the smooth operation of our financial processes, particularly in managing State and Federal accounting as well as timely payments to our vendors and clients. We’re seeking a motivated individual who brings a positive attitude, a willingness to learn, and a keen eye for detail.

Benefits:Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path:

• Comprehensive Benefits: Enjoy medical, dental, vision, short- and long-term disability, life insurance, and ambulance coverage plans. We even take care of Fido with optional pet insurance.
• Retirement Plans: Multiple retirement plans —including a pension— provide financial security and stability for your future.
• Paid Time Off and Flexible Arrangements: Generous paid time off and flexible work arrangements allow you to recharge, attend to personal matters, and maintain a healthy work-life integration.
• Additional Perks: Competitive compensation, job security, and a supportive work environment.

Living in Wyoming:There are many benefits to living and working in Wyoming, including:

• Beautiful country with wide-open spaces
• Clean air
• Great recreational activities
• No state income tax

Employee Testimonials:Our current employees love working for DWS for many reasons:

• Supportive Culture: "I enjoy getting up each morning knowing that even if the work day is difficult, my co-workers and supervisor are supportive and encouraging.”
• Meaningful Work: "Being part of an agency that can make a change in people's lives. What I do mattersto society. We provide many much-needed services to the public."
• Team Collaboration: "The friendly atmosphere that lives around us and the sense of teamwork towards the same goal."
• Autonomy and Support: "I am able to work somewhat autonomously but have immediate access to help if and when I need it."
• Mission-Driven: "The mission of the Agency is 'Collaborating to support a thriving workforce and economy.” The Department of Workforce Services is crucial to the health of the State."

Human Resource Contact: kelly.gayer

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Prepares Payment Documents and Agency-Specific Processing

• Prepare necessary payment documents following appropriate accounting policies.
• Handle a variety of agency-specific processing in WOLFS (Wyoming Online Financials System), including accounts payable documents, receipts, replacement warrants, ACH and NSF documents, and P-card payments while ensuring adherence to budgetary guidelines.

Vendor Management

• Maintain and enter Vendor Management Forms into WOLFS.
• Update and maintain the Vendor Management tracking sheet, ensuring accuracy and timely updates.
• Notify staff when vendors become active with the State of Wyoming.

Other Duties

• Ensure compliance with statutory, procurement, agency, and accounting policies for all program purchases.
• Resolve issues and answer questions from coworkers regarding policies and processes with professionalism and good judgment.
• Ensure proper internal control of units by researching, analyzing data, and identifying when corrective actions are needed in WOLFS.
• Assist the Fiscal Manager with various special projects, including research, data compilation, and analysis as required.

PREFERENCES:

The ideal candidate will:

• Possess a positive attitude.
• Demonstrate strong attention to detail.
• Have a desire to learn and grow within the role.

KNOWLEDGE:

• Knowledge of financial calculations
• Knowledge of internal control processes
• Knowledge of Excel
• Skills in…