STIP Coordinator

Overview

Open Until Filled. The Wyoming Department of Transportation (WYDOT) seeks a dedicated, full-time Policy & Planning Analyst to join the Program Performance team. This critical role ensures compliance with federal and state funding mandates, utilizing strategic skills to establish, monitor, and track essential transportation improvement projects within the ERP system and the State Transportation Improvement Program (STIP). Core responsibilities include data management, policy compliance assurance, inter-departmental communication, and executive administrative support.

This position offers:

• $2,000 Hiring Bonus See Notes section for Eligibility
• Culture of public service and a commitment to work/life balance
• Health, Dental, and Vision Insurance
• State Retirement plan and additional savings opportunities (deferred compensation)
• Paid vacation, sick leave, and holidays

Cheyenne is a steadily growing community along the Front Range with outdoor activities nearby. Wyoming has no state income tax.

Human Resource Contact: Stacy Woita  or email ta2

The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Manage and maintain STIP-specific data fields in People Soft for a diverse portfolio of transportation projects, ensuring data accuracy and compliance with complex federal and state policies.
• Manage and maintain complex data in advanced Excel spreadsheets.
• Serve as a subject matter expert for all STIP-related data within the People Soft ERP system and various complex Excel spreadsheets.
• Guarantee data integrity by performing QA/QC of all STIP data.
• Leverage Component Interfaces (CI) to efficiently upload and integrate large datasets from external sources (e.g., Excel) into People Soft.
• Proactively analyze and monitor adherence to critical federal rules and regulations that govern project criteria, funding and execution.
• Assist with the STIP Annual Report and subsequent monthly addendums/quarterly updates, which are essential documents for internal leadership and external partners.
• Deliver technical assistance and expert consultation to various WYDOT Programs, enabling them to navigate complex STIP requirements effectively.
• Coordinate directly with WYDOT Executive Staff, District Engineers, and Program Managers to secure necessary project approvals.
• Provide datasets through running reports/filtering data in ERP at the request of WYDOT Executive Staff.
• Guarantee that all projects receive required Wyoming Transportation Commission and Federal approvals, ensuring that all phases of work can commence on schedule.
• Collaborate closely with the Federal Highway Administration (FHWA), WYDOT Engineering Programs, and the Budget Office to integrate strategic planning documents such as the Needs Analysis, Long Range Transportation Plan, Pavement Management System (PMS), and Bridge Management System (BMS) into the STIP production process.
• Lead coordination efforts with the Transit, Telecommunications, Local Government, Aeronautics, Highway Safety, and Planning Programs to successfully incorporate their respective projects into the ERP system and the STIP document.
• Participate in developing, evaluating, and revising operating policies to ensure they remain current.

• Knowledge in the use of Adobe Pro and proficiency in Excel.
• Knowledge and understanding of Federal Highway Administration and State laws and regulations governing the financing of highway improvement projects.
• Knowledge of pertinent WYDOT Operating Policies.
• Knowledge of forecasting methods, understanding the fundamentals required for continued monitoring of the STIP, and their effects on WYDOT strategic plan goals.
• Knowledge of the life cycle of various types of highway improvement projects.
• Knowledge of the basics of accounting, business, economics, and project management principles.
• Knowledge in data management and data analysis.

Education: Bachelor s Degree (typically in Business)

Experience: 0-1 year of progressive work experience (typically in Office Communications)

OR

Education & Experience Substitution: 3-4 years of progressive work experience (typically in Office Communications)

Certificates, Licenses, Registrations: None

• This position takes place in an average work environment

• FLSA:
  Non-Exempt
• E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
• Qualifying eligibility and criteria for the hiring bonus includes:
  Temporary employees accepting a part-time permanent position;
  Current employees promoting to a public posting;
  One year of service to WYDOT;
  Internal candidates must remain at least one year from promotion date;
  Employees eligible for only one hiring bonus in a 12 month period;
  If opting to downgrade through active recruitment, bonus must be paid back.

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