HR Coordinator

At Polaris Rehabilitation & Care Center, joining our team means becoming part of an organization where people, culture, and resident care are closely connected. Our Human Resources team plays an important role in supporting employees, strengthening recruitment and retention, maintaining compliance, and helping facility leadership build a dependable workforce.

• Collaborative, team-oriented environment
• Opportunity to develop broad Human Resources experience
• Direct partnership with facility and organizational leadership
• Meaningful role supporting employees throughout the employment lifecycle
• Opportunities for professional growth and advancement

Polaris Rehabilitation & Care Center is seeking an organized, dependable, and people-focused Human Resources Coordinator to support the day-to-day Human Resources functions of our skilled nursing and rehabilitation community.

The HR Coordinator will support recruitment, onboarding, employee records, payroll and timekeeping processes, benefits administration, employee relations, training compliance, and general HR operations
. This position serves as an accessible resource for employees and managers while helping ensure HR processes are completed accurately, timely, and consistently.

This role is ideal for an HR professional who enjoys working directly with employees, managing multiple priorities, and supporting a fast-paced healthcare environment. The HR Coordinator will work closely with the Administrator, department leaders, and regional/corporate Human Resources leadership to support the workforce needs of the facility.

• Coordinate recruitment activities for open facility positions

• Maintain and update job postings through approved recruiting platforms

• Review applications and assist with identifying qualified candidates

• Conduct initial candidate screening and coordinate interviews with department leaders

• Maintain regular communication with candidates throughout the hiring process

• Assist hiring managers with recruitment strategies for difficult-to-fill positions

• Coordinate job fairs, open houses, hiring events, community partnerships, and other recruiting initiatives

• Maintain accurate records of open positions, applicants, interviews, offers, hires, and staffing needs

• Support recruitment and retention initiatives designed to reduce vacancies, turnover, overtime, and agency utilization

• Promote a positive and professional candidate experience from initial contact through onboarding

• Coordinate the pre-employment and onboarding process for new employees

• Ensure required pre-employment screenings, background checks, credentials, and other documentation are completed before employees begin work, as applicable

• Coordinate completion of Form I-9 and other required employment documentation

• Verify applicable professional licenses and certifications and assist with ongoing credential tracking

• Prepare and maintain new-hire paperwork and personnel records

• Coordinate new employee orientation and communicate onboarding expectations to new hires and department leaders

• Ensure personnel files are complete, organized, confidential, and maintained according to established requirements

• Process employee status changes, transfers, promotions, compensation changes, and separations

• Maintain accurate employee information within applicable HR and payroll systems

• Assist with facility payroll preparation and review each pay period

• Review employee timecards for missing punches, discrepancies, and required corrections

• Coordinate with supervisors to obtain appropriate approvals for timekeeping adjustments

• Assist with monitoring overtime, attendance, PTO, and other payroll-related information

• Ensure approved PTO and employee status changes are appropriately reflected in HR/payroll systems

• Communicate payroll discrepancies to the appropriate manager or HR/payroll resource

• Maintain accurate documentation supporting payroll and timekeeping changes

• Assist employees with routine payroll and timekeeping questions

• Serve as an accessible Human Resources resource for employees and department leaders

• Respond professionally to employee questions regarding policies, procedures, payroll, benefits, attendance, and other employment matters

• Assist leadership with…