Sr & Purchase Administration Specialist

This is one of two Sr. Contract and Purchase Administration Specialist 1 positions within the ETS
- Business Management Office (BMO). This position is responsible for coordinating the review of statewide Information Technology (IT) requests submitted for Chief Information Officer (CIO) review to ensure compliance with W.S. 9-2-2906. The position supports and assists state agencies with the following CIO review activities:
1) Purchase Requests,
2) RFP's/RFl's,
3) Single Vendor Requests (BEA's for example),
4) Project Proposal Requests,
5) Biennial Funding Exception Requests,
6) IT Contract Reviews,
7) IT FTE Requests, and
8) Continuation of Funding Requests. Additionally, this position will assist with coordinating agency planning meetings on a biennial basis for budget prep and continuation of funding requests. This position serves as a front-line contact for agency staff when they have questions about the CIO review process. This position also covers for the peer Sr. Contract and Purchase Admin when that individual is out on leave, etc and vice versa.

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement
  - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

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Human Resource Contact:
Jennifer Erickson / / Jennifer.

Erickson1

• Provide detailed reviews of statewide IT requests:
  These reviews are conducted on IT-related purchase requests, requests for information (RFI) and proposals (RFP), business cases, contracts, and budget requests. The review purpose is to consider scope, efficiency, enterprise implications, potential alternatives, possible outcomes, federal and state compliance, overall costs, and risks. Verify the content within sole source and bid waiver documents that are related to IT-related purchases, contracts, support, and services.
  
  Collaborate with designated agencies, the Enterprise Coordination Team, the Attorney General's Office, vendors and procurement as needed to complete analysis.

  • Interpret and apply statewide IT governance statutes, OCIO policies, enterprise standards, and CIO directives to agency submissions.
  • Identify non-compliant submissions and require corrective action prior to advancing requests through the OCIO review process.
  • Evaluate enterprise impacts related to security posture, architecture alignment, data handling, cloud services, and statewide platforms.
  • Document findings, risks, and recommendations that inform CIO decision-making.
  • Coordinate and manage the end-to-end CIO review workflow across multiple agencies and internal stakeholders, including OCIO leadership, Enterprise Architecture Security, Procurement, and the Attorney General's Office. Track submissions, manage dependencies, resolve process bottlenecks, and ensure timely progression of requests through the review lifecycle.

• Assists and supports state agencies in the development, refinement, and revision of purchase requests, contracts and amendments, Statements of Work (SOW), Project Proposal Requests, RFls, and RFPs to ensure alignment with OCIO requirements, enterprise standards, and statutory compliance. Provide corrective guidance and required revisions when submissions do not meet CIO review standards.

• When directed, interact on behalf of the CIO to support documentation processes, enterprise research and analysis, and to proactively serve agencies in navigating CIO and OCIO requirements. Serve as an authoritative point of contact for agencies regarding CIO review expectations, timelines, and documentation standards.

• Preference may be given to those with experience in writing, reviewing and auditing business cases, RFI/RFPs, contracts, and purchase requests
• Preference may be given to those with experience in providing IT technical guidance to stakeholders to ensure compliance with OCIO standards
• Preference may be given to those with experience with procurement laws, IT governance frameworks, cloud services, software licensing, contract risk management, project lifecycle and cybersecurity concepts

• Knowledge and ability…