Purchasing Section Manager

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Game and Fish Department is seeking a Purchasing Section Manager to join the accounting team in Cheyenne, WY. The Purchasing Section Manager provides strategic leadership and operational oversight of all agency procurement, contracting, inventory, and risk management activities. The position supervises a team of four staff and serves as the agency’s subject matter expert in purchasing requirements, bid processes, contract development, inventory control, and vehicle management.

This role directs the overall administration of the Department’s $4 million vehicle and uniform procurement budgets to ensure effective planning, resource allocation, and alignment with operational needs and strategic priorities. Delegated authority from State Procurement Services empowers the position to act on behalf of the agency for all procurement transactions — writing contracts, posting bids, and awarding purchases regardless of dollar amount.

This position examines and evaluates contracts for goods, services, construction, and professional engagements, ensuring compliance with state statutes, policies, and regulatory requirements. The position stays informed of all relevant procurement guidance, interprets its implications, and communicates updates to internal and external stakeholders. The position regularly consults with the Attorney General’s Office to ensure that all contracts comply with federal and state statutory requirements, departmental policies, and purchasing procedures.

The position maintains the Vehicle Management System (VMS), overseeing over 2,000 assets, and manages the agency’s fixed and internal capital asset systems. Responsibilities include overseeing uniform inventory, supervising the disposal and redistribution of surplus property, and coordinating with Risk Management on property and vehicle claims. The role requires an in-depth understanding and application of WOLFS and PPCAS financial systems to ensure accurate cost accounting, contract execution, and financial reporting across the agency.

The position also provides expert consultation and training on procurement, budgeting, and asset management to agency personnel, vendors, and the public. Through process improvement, system integration, and cross-departmental collaboration, the position ensures operational efficiency, regulatory compliance, and support of the Department’s mission.

Human Resource Contact: Dezzaree Schott / dezzaree.schott

ESSENTIAL FUNCTIONS:

The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• The position is responsible for all agency purchasing and procurement functions. As the agency’s recognized subject matter expert in procurement, the position provides authoritative guidance on purchasing policies, contract management, budgeting, and scheduling to both internal staff and external vendors.
• The position is responsible for reviewing and approving all technical bidding documents and for awarding contracts in strict alignment with agency policies and applicable state and federal procurement regulations.
• In addition to contract awards, the position provides expert guidance to agency personnel during the preparation and development of bids, requests for proposals (RFPs), requisitions, and contract documents, ensuring full compliance with State purchasing regulations and the Attorney General’s requirements. The position actively works with field staff to review, correct, and revise submissions, expediting the procurement process while ensuring accuracy and compliance.
• The position directly supervises a team of 4 employees. The position develops and implements timelines, workflow processes, and cross-training opportunities to ensure operational efficiency and continuity within the purchasing section and its collaboration with general accounting functions.
• The position is accountable for the delivery of training on procurement laws, policies, and procedures to ensure consistency and compliance across all agency purchasing activities.
• The position represents the agency in inter-agency coordination…