Director Of Administrative Services

Director Of Administrative Services

Under direction, directs and manages administrative, fiscal and procurement functions for the City of Chicago's Civilian Office of Police Accountability (COPA); and performs related duties as required.

Essential duties include overseeing the department's hire plan and recruitment efforts while enhancing workplace culture and employee engagement; managing professional and clerical staff engaged in budget preparations, purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions; directing staff responsible for office management functions to ensure departmental needs for information services and computer support, office equipment and supplies, graphic services and other support services are effectively met;

preparing budgets and overseeing the maintenance of accounting and financial records and preparing various fiscal reports to account for corporate and non-corporate fund expenditures; coordinating the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies; coordinating with vendors, consultants and city personnel to facilitate the implementation of new information systems and the acquisition of new computer equipment;

overseeing the preparation of operating and special program budgets; authorizing invoices for payment to vendors; advising management on budgetary requirements and personnel rules, policies and procedures; administering personnel programs at the district or bureau level including employment hiring and processing, progressive discipline, and employee relations functions; ensuring proper maintenance of facilities including provision of needed custodial services; establishing work standards and evaluating staff performance;

preparing reports on productivity, operating and personnel costs and administrative work operations for management review; participating in projects to streamline administrative and programmatic procedures in order to create cost efficiencies; and may prepare grant applications for federal and state funding of programs.

Additional duties may be required for this position.

Department:
Civilian Office of Police Accountability (COPA) Division:
Administration Address: 1615 W Chicago Ave

Shift: Monday through Friday

Hours:

9:00 am – 5:00 pm