Procurement Services Assistant - College of Nursing

Procurement Services Assistant
- College of Nursing

Hiring Department
:
Academic Department Operations

Location
:
Chicago, IL USA

Requisition : 1042964

FTE
: 1

Work Schedule
:
Monday
- Friday

Shift
:
Days

# of Positions
: 2

Workplace Type
:
Hybrid

Salary Range (commensurate with experience): $31.82 - 34.44 / Hourly Wage

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Duties & Responsibilities:

• Coordinates and processes purchases of goods and services, including P-Card and T-Card transactions, purchase orders, payable contracts, reimbursements, cash advances, direct payments, honorariums, one-time payments, and other purchasing-related transactions.
• Ensures transactions are appropriately documented, approved, and reconciled in accordance with university policies, procedures and sequencing; reviews documentation and expense reports for completeness and accuracy, coordinates required approvals, and resolves routine processing issues.
• Communicates with vendors to obtain quotes, research products and services, and identify purchasing options that meet unit needs; coordinates with university-level procurement and other administrative offices, as needed, regarding exceptions, approvals, and other procurement matters.
• Utilizes Emburse Enterprise, iBuy, Banner, EDDIE, TDX, iTravel, Adobe Sign, and other related financial and administrative software to complete assigned work.
• Responsible for the day-to-day facilitation of human subject and participant payment processes; develop solutions to meet individual project needs utilizing Rellevate, eCodes Program, cash advances, and one-time payments.
• Coordinates business travel and related arrangements for faculty, staff, students, and College guests, including transportation, lodging, registrations, catering, and travel-related transactions.
• Manages ticketing systems and Help Desk email; responds to requests, tracks work through completion, facilitates solutions, and escalates matters requiring specialized expertise or leadership decisions.

Administration and Recordkeeping

• Maintains accurate and timely financial records and documentation; assists with expense recordkeeping, data entry, research, and tracking for multiple funds types (State, ICR, sponsored award, self-supporting, gift, etc.).
• Develops and maintains job aids, standard operating procedures, training materials, and other resources; provides guidance and training to faculty, staff, and students on applicable administrative…