Project Coordinator

Project Coordinator

Job Location s: US-Remote

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Category:
Project Management

Position Type:
Full-Time

Overview

Health Edge® offers AI-powered operational infrastructure for health insurance companies, guaranteeing an enduring financial edge in an increasingly competitive market. We're experiencing strong market momentum, with a growing number of health plans choosing Health Edge to modernize their operations and compete more effectively. As we expand, we're investing in the people who power that growth, making this a pivotal moment to join us and shape the future of healthcare technology.

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Project Coordinator supports Project Managers and cross-functional teams in the successful delivery of software initiatives. This role is responsible for project organization, tracking, documentation, and communication, ensuring that work stays aligned to scope, schedule, and process.

In a fast-paced software environment, the Project Coordinator plays a critical role in keeping projects running smoothly by maintaining project artifacts, monitoring risks and issues, coordinating meetings, and ensuring accurate, timely information flows between internal teams and customers.

This role is ideal for someone early in their project management career who is highly organized, detail-oriented, and eager to grow within a technology-driven organization.

Key Responsibilities Project Coordination & Tracking

• Maintain and update project schedules, task lists, and milestones in project management tools
• Track and update RAID logs (Risks, Actions, Issues, Decisions)
• Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager
• Support tracking of change requests, scope updates, and project decisions

Documentation & Reporting

• Maintain accurate, up-to-date project documentation and artifacts in designated repositories
• Prepare weekly project status reports and dashboards for internal and customer stakeholders
• Capture meeting notes, action items, and decisions; follow up to ensure closure
• Ensure project records follow established standards and frameworks

Meeting & Communication Support

• Coordinate and support internal and external project meetings
• Prepare agendas, materials, and presentations for project forums
• Distribute meeting minutes and action items in a timely manner
• Serve as a communication bridge between Project Managers, delivery teams, and stakeholders

Administrative & Operational Support

• Track team time, allocations, and PTO as needed for project planning
• Support budget tracking and basic financial reporting
• Monitor tickets, defects, and issues in systems such as Jira or Service Now
• Assist with SharePoint or project site setup and ongoing maintenance

Process & Continuous Improvement

• Ensure projects adhere to defined delivery methodologies and governance standards
• Identify opportunities to improve project coordination, reporting, and execution efficiency
• Support audits, readiness reviews, and operational checkpoints as required

Qualifications & Experience Required

• 1-3 years of experience in project coordination, operations, or a related role
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks and priorities in a deadline-driven environment
• Clear written and verbal communication skills
• Comfort working with cross-functional teams in a software or technology setting

Preferred

• Experience in a SaaS, software, or professional services organization
• Familiarity with project and collaboration tools such as Smartsheet, Jira, Salesforce, SharePoint, or similar
• Exposure to Agile or hybrid delivery environments
• Bachelor's degree or equivalent professional experience
• CAPM from PMI or equivalent certification

Key Competencies

• Organization and follow-through
• Stakeholder…