Senior Account Clerk

This classification is scheduled to receive a 5% COLA effective July 2027.

The current vacancy is in the Department of Public Works.

The eligibility list created from this recruitment may be used to fill any current or future vacancies in ANY Butte County Department.

Under general supervision, assigns, directs, reviews, and participates in the work of fiscal support staff performing a variety of routine to complex fiscal, financial, statistical, and accounting support duties in the preparation, processing, and maintenance of fiscal and accounting records and transactions; produces, balances, and maintains both manual and computerized accounting and financial records; receives, documents, and deposits payments; and performs related duties as assigned.

Receives general supervision from assigned supervisory or management personnel. Exercises technical and functional direction over and provides training to lower-level staff. Exercises no direct supervision over staff.

This is the advanced journey-level classification in the Account Clerk series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgement. Positions in the classification rely on experience and judgement to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver services.

Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This class is distinguished from the Accounting Technician in that the latter performs specialized and complex technical accounting work such as responsibility for a major accounting system monitoring and implementing a complex accounting system, and/or resolving complicated problems independent of supervision.

Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Provides lead direction, training, and work review to assigned fiscal support staff; organizes and assigns work, sets priorities, and follows up to ensure coordination and completion of assigned work; assists in the evaluation, development, and implementation of work procedures and methods.
• Maintains complex financial records and reviews financial transactions; prepares periodic or special reports; gathers data to assist in the preparation of financial and statistical statements and reports and for audits.
• Checks and balances reports and records of other County departments and offices; ensures records maintained and procedures followed comply with legal requirements, accounting procedures, and County policies.
• Leads and participates in the performance of a variety of fiscal support duties related to accounts receivable, accounts payable, billing, business licensing, and/or department-specific fiscal support duties, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
• Maintains a variety of ledgers, registers, and journals according to established policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Posts cash receipts to subsidiary accounts receivable ledgers; balances and reconciles accounts; posts and balances accounts payable ledgers for programs and purchase orders; codes accounts; prepares summaries; prepares annual cost statistics; distributes ledger charges according to the functions of the various programs.
• Prepares and batches financial and statistical information for processing;…