Administrative Specialist - Confidential; City Manager's Office

The City of Chico is seeking a detail-oriented Administrative Specialist to provide high-level support to the City Manager's Office.

The ideal candidate is a highly organized, responsive, and service-oriented professional who excels at coordinating schedules, preparing correspondence and documents, and supporting meetings and Council-related activities. They are skilled at managing multiple priorities, maintaining accurate records, and communicating effectively with staff, community members, and external partners. The successful candidate demonstrates sound judgment, attention to detail, professionalism, and a commitment to providing exceptional administrative and community support.

Employees in this bargaining unit will receive a 4.5% General Salary Increase in January 2027.

Under general supervision, provides specialized para-professional administrative and analytical support duties to assigned departmental projects and programs; conducts research and analysis and prepares a variety of reports and documents in support of departmental goals; participates in the preparation of operating budgets; develops, summarizes, and maintains administrative and fiscal records; and performs related duties as assigned

Receives general supervision from assigned supervisory or management personnel. Some incumbents exercise technical and functional direction over and provide training to less experienced staff, as assigned.

This journey level classification is responsible for independently performing specialized para-professional administrative and analytical support duties for departmental operations. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.

• Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating department supplies and equipment, preparing and monitoring contracts and agreements, arranging for equipment purchases and maintenance, attending meetings, and serving on various task forces and committees.
• Assists management and professional staff in performing and conducting studies, special projects, and administrative activities; performs data collection, research, and analysis on administrative, fiscal, personnel, and operational problems or issues; analyzes alternatives and makes recommendations; works with department staff to develop and improve operational and administrative practices; prepares technical reports to interpret data; performs other technical work related to the department to which assigned.
• Screens calls, visitors, and incoming mail; responds to complaints and requests for information or service; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; directs callers to appropriate City staff; assists the public at the front counter and directs the public to appropriate locations/staff; creates service requests and work orders.
• Independently prepares memoranda, letters, summaries, lists, reports, meeting minutes, and other forms of correspondence; responds to written correspondence.
• Administers specialized departmental programs including working directly with…