Accounts Payable Specialist

Description

Accurate Mechanical invites you to join our team as an Accounts Payable Specialist. Our mission is simple: we build careers, not just jobs. If you are passionate about the trade, driven to grow, and ready to be part of a team that values excellence and ethics, Accurate Mechanical is the place for you.

• Process and enter vendor invoices accurately and in a timely manner
• Match invoices with purchase orders, service tickets, and receiving documentation
• Verify job costing information and assign expenses to the correct jobs/projects
• Manage vendor relationships, resolve billing discrepancies, and respond to inquiries
• Prepare and process weekly/monthly check runs and electronic payments
• Maintain organized AP files and documentation for audits and reporting
• Track subcontractor invoices, lien waivers, and compliance documents (if applicable)

• Assist with payroll processing for hourly and salaried employees, including field technicians
• Review and verify timecards, job codes, overtime, and prevailing wage entries if applicable
• Support payroll reporting and maintain payroll records
• Assist with payroll-related questions from employees
• Coordinate payroll data with HR and management as needed

• Assist with month‑end close tasks related to AP and payroll
• Support accounting team with reconciliations and reporting
• Maintain confidentiality of financial and employee information
• Perform additional accounting or administrative duties as assigned

• 2+ years of accounts payable experience, preferably in HVAC, plumbing, or construction
• Payroll experience required (processing, timecard review, or payroll support)
• Familiarity with job costing and project‑based accounting
• Strong attention to detail and accuracy
• Ability to manage multiple deadlines in a fast‑paced environment
• Proficiency in accounting/payroll software (e.g., Quick Books, Sage, ADP, Paychex, or similar)
• Strong communication and organizational skills
• Basic to intermediate Excel skills

• Experience working with service technicians and field labor payroll
• Knowledge of construction accounting practices
• Experience with lien waivers, subcontractor compliance, or certified payroll

• Competitive pay (based on experience and certifications)
• 401(k) retirement plan
• Ongoing training and career growth opportunities
• 125 Plan
• PTO per company policy
• Six paid holidays
• Health, Dental, Vision, STD, Life Insurance
• Supportive team culture where your expertise and passion make a real impact

EQUAL OPPORTUNITY EMPLOYER. We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.