Part-Time Production Administrative Assistant

Part-Time Production Administrative Assistant

Department: Production

Employment Type: Part Time

Location: Chillicothe, OH

Building a great career never tasted so good!

We are currently seeking a qualified individual for the Administrative Assistant position, joining our team in Chillicothe, OH
!

• SCHEDULE: Monday-Friday approximately 4 hours a day
  • Occasional coverage of full-time administrative assistants in both Chillicothe, OH and Jackson, OH

This position is responsible to provide administrative and clerical support to the Production Manager

Herr’s is proud to offer a variety of quality benefits and wellness programs where we have been recognized as a 5-time Well Workplace Award winner in the area! Elective benefits include medical, dental, vision and hearing insurance, long term disability, life insurance, accident, hospital and critical illness indemnity plans, and legal plans. The company also provides opportunities to contribute to a 401k with a company match, vacation, sick and holiday pay, EAP services, and tuition reimbursement.

Benefits start the first of the month following 30 days of service (unless otherwise noted in plan description).

• Logically create and maintain various spreadsheets.
• Create and maintain multiple reports on a weekly, bi-weekly, monthly, quarterly and annual basis.
• Assist Management with writing and editing standard operating procedures for the chip production area.
• Assist Management with sensitive employment/personnel issues including, but not limited to, performance appraisals, accident reports and safety audits.
• Maintain confidentiality when dealing with sensitive employment/personnel issues.
• Create, maintain and distribute various (time management) reports to Senior Management.
• Create, maintain and track safety and Worker's Compensation records/data by department and/or cost center.
• Gather information from managers/supervisors and consolidate data in appropriate reports.
• Plan departmental management meetings and seminars.
• Schedule, arrange and prepare training sessions and related training documentation such as presentations, handouts, etc.
• Research and report on industry/regional trends.
• Organize and plan Managers’ schedule to coordinate with branch activities.
• Maintain departmental employee lists and routinely send appropriate correspondence when necessary.
• Update managers, according to plan, of progress on budget goals, incentives, etc.
• Professionally and courteously communicate with customers; when necessary, assist with resolution of problems/concerns/issues.
• Answer, transfer, and re-direct incoming telephone calls to department personnel.
• Assist with recruitment by screening resumes, conducting phone screens and scheduling interviews for managers

In addition to the essential functions listed above, the employee is expected to exercise honesty, integrity and respect with all clients and co‑workers, preserve confidentially of all business information and data, maintain a professional appearance and demeanor, demonstrate a positive attitude, communicate effectively with co‑workers and clients, work with accuracy, efficiency, and attention to detail, respect the work environment and keep it as environmentally friendly as possible, and exercise initiative to learn new skills and tasks and to help co‑workers when possible.

The employee is also expected to perform other related duties, special projects and functions as required from time to time.

• 2+ years of administrative experience or a college degree with 0-2 years of experience; or a combination of knowledge, skills and abilities. Administrative experience in a sales support setting preferred.
• Recruiting experience a strong plus.
• Courteous with strong customer service orientation and demonstrated listening skills.
• Self‑motivated with demonstrated strong work ethic, the ability to work within tight deadlines, while paying attention to detail and delivering stellar customer service.
• Excellent communication skills, both verbal and written required.
• Proven ability at problem solving and enjoys an environment where multi‑tasking is a…