Executive Administrator

Broadway Church Executive Administrator Job Posting

Broadway Church in Chilliwack is seeking a dedicated and organized Executive Administrator to support the day-to-day operations of our growing church community. This full-time (37.5 hours per week) position will assist the church leadership in various administrative duties, ensuring the smooth operation of church activities and ministries. The ideal candidate will have strong organizational skills, a servant‑hearted attitude, and the ability to manage multiple responsibilities while maintaining a welcoming and professional environment.

The administrative team at Broadway Church is responsible for supporting the church with effective administration that enables the ministries to flourish in their roles. As the frontline administrative team member, the Executive Administrator provides communication and ministry support to uphold the mission of Broadway Church to lead people to love and follow Jesus. This role is integral to supporting the church’s ministries under the leadership of the Lead Pastor, ensuring that all operational tasks are managed effectively to allow for growth and service.

• Strong faith in Jesus Christ and a commitment to the vision and mission of Broadway Church.
• Expectation is that the successful candidate become a member of Broadway Church.
• Proven experience in office administration, preferably within a church or non‑profit setting.
• Excellent verbal and written communication skills.
• Highly organized with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and other relevant software (e.g., email systems, Excel, PowerPoint, scheduling tools).
• Familiarity in Accounting software and basic accounting skills.
• Comfortable handling sensitive information with confidentiality.
• Able to work independently as well as part of a team.
• Strong interpersonal skills with the ability to interact with a variety of individuals, including church staff, volunteers, and visitors.

• Time Management:
  Capable of prioritizing tasks effectively and managing time well to ensure all responsibilities are handled efficiently.
• Team Player: A collaborative mindset and the ability to work well with church staff, ministry leaders, and volunteers in a supportive and respectful manner.
• Strong Organizational
  
  Skills:
  
  Ability to manage multiple tasks and responsibilities while maintaining a high level of attention to detail and meeting deadlines.
• Problem‑Solving Ability: A proactive approach to identifying and solving challenges, with the ability to think critically and act independently when necessary.
• Technologically Proficient:
  Skilled in using office software (Microsoft Office, Google Suite, etc.), with the ability to learn new software systems or church management tools as needed.
• Excellent Communication
  
  Skills:
  
  Both written and verbal communication must be clear, professional, and friendly, ensuring effective interaction with church staff, volunteers, and visitors.

• Financial Responsibility:
  Manage and assist with church financial tasks, including budgeting, processing invoices, preparation of financial reports and tracking expenses using accounting software.
• Communication Management:
  Serve as the primary point of contact for all incoming communications (phone, email, in‑person visitors) and respond to inquiries in a timely and professional manner.
• Greeting and Welcoming:
  Ensure all individuals entering the building are warmly welcomed and directed to their destination. Create a welcoming atmosphere for visitors, staff, and church members.
• Church Bookings:
  Oversee the church building spaces and coordinate facility bookings for church events, meetings, and other activities.
• Meeting Support:
  Attend church meetings as needed, take detailed meeting minutes, and provide follow‑up on action items. Support the pastoral team in administrative tasks related to meetings.
• Volunteers:
  Coordinate volunteers for various events or ministry functions as needed.
• Office Supply Management:
  Maintain an organized inventory of office and kitchen supplies and order materials as needed to ensure smooth church…