Senior Executive Assistant

Skawahlook First Nation (Sq’ewá:lxw) is a small, close-knit Nation of approximately 100 members, located between Hope and Agassiz in the Fraser River Valley. This is our home (La:lem), and all members belong here as family.

We are a progressive First Nation working together toward a healthy, proud, and prosperous community for present and future generations. We support members to build self-sufficiency through empowerment, capacity-building, goal-setting, and the celebration of success.

We care for and protect our land (tem:exw), water (qo), and air, and generously welcome visitors to our territory - “Ey te sqwalewal chet aw sut maxwi temexw cht” (“We’re glad to see you in our land”) - as we continue to claim and walk the path to reconciliation. Our work is grounded in collaboration, mutual support, and shared responsibility as we work together to serve the community.

As we advance community and economic development initiatives, including the Ruby Creek Art Gallery and a large hall and banquet facility, Sq’ewá:lxw offers a dynamic and growth-oriented work environment.

Reporting to the Managing Director, the Senior Executive Assistant is a senior and trusted role within the Sq’ewá:lxw administration office. The position provides confidential executive and administrative support while helping ensure the office runs smoothly, priorities are tracked, and important matters continue to move forward.

This role is especially important in a small, collaborative office environment where continuity, follow-through, and sound judgment matter. Working closely with the Managing Director, Chief and Council, staff, committees, community members, and external partners, the Senior Executive Assistant helps coordinate information flow, manage sensitive priorities, and provide delegated operational and supervisory backup when needed.

This is primarily an in-person role based at the Administration Office, with occasional travel for meetings and the flexibility needed to support community-based activities in a remote location.

• Provide confidential executive and administrative support to the Managing Director, including scheduling, correspondence, document preparation, records management, follow-up tracking, and coordination of daily priorities.
• Support the smooth operation of the administration office by monitoring supplies, equipment, facilities, meeting spaces, records, and other Nation assets, and coordinating maintenance or follow-up as needed.
• Assist with the logistics, administration, and organization of staff travel and training, including registration, accommodations, travel arrangements, and allowances.
• Prepare and edit agendas, minutes, meeting materials, letters, reports, briefing notes, memoranda, forms, funding proposals, and other administrative documents as directed.
• Organize meetings and events by booking rooms, inviting participants, preparing materials, arranging refreshments, setting up meeting spaces, and documenting required follow-up.
• Coordinate administrative projects and follow up on assigned action items, deadlines, approvals, and information requests on behalf of the Managing Director.

• Provide delegated supervisory and operational backup to the Managing Director when requested, including supporting day-to-day direction to staff, triaging operational issues, coordinating urgent follow-up, and helping ensure priorities continue to move forward in the Managing Director’s absence or during periods of high demand.
• Act as a central administrative contact for the Managing Director by coordinating information flow, tracking priorities, and ensuring…