Christmas Sharing Coordinator

Christmas Sharing Coordinator Full-Time, Temporary Position October 19, 2026 - January 15, 2027 – 35hrs/Week Work hours will be variable and include evenings and weekends.

Reporting to the Executive Director, the Christmas Sharing Coordinator is a term position responsible for overall program leadership, community partnerships, budget oversight, distribution planning, program-wide problem solving, and supervising and supporting the Christmas Sharing staff team. Work hours are variable and may include evenings and weekends.

• Completion of Grade 12.
• Minimum of two (2) years of recent related experience in the non-profit or social services sector.
• Experience coordinating community programs, volunteers, donors, sponsors, or community partnerships.
• Experience supervising staff and volunteers, and providing day-to-day leadership, support, and accountability.
• Experience with budget monitoring, purchasing, and inventory oversight.
• Valid driver’s license and access to a reliable vehicle with appropriate insurance.

• Excellent communication, relationship-building, and interpersonal skills.
• Ability to interact effectively and respectfully with clients, community partners, donors, sponsors, volunteers, and co-workers.
• Strong planning, decision‑making, problem‑solving, and organizational skills.
• Ability to provide program leadership while delegating day‑to‑day intake and warehouse functions.
• Ability to supervise staff and volunteers, provide clear direction, support team accountability, and address day‑to‑day performance or operational concerns as they arise.
• Ability to work independently and collaboratively in a fast‑paced seasonal program.
• Working knowledge of Microsoft Excel and electronic recordkeeping.

• Lead overall planning and delivery of the Christmas Sharing Program, including timelines, operational readiness, and distribution day.
• Coordinate relationships and program processes with The Salvation Army, community agencies, and donors.
• Recruit volunteers and coordinate volunteer requirements with the Warehouse Worker and Intake Worker.
• Schedule, orient, train, and supervise warehouse volunteers and ensure they complete required CCS registration.
• Oversee the program budget and donation resources, monitor shortages, and make approved purchases of gifts and supplies within the delegated purchasing authority.
• Provide clear program information to donors, applicants, community partners, and CCS staff, and represent CCS at relevant community events.
• Maintain high‑level oversight of inventory, donation tracking, confidentiality, and program records while delegating daily administration to the appropriate lead roles.
• Lead distribution planning, staffing assignments, contingency planning, and program‑wide problem solving.
• Supervise and support the Intake Lead and Warehouse with escalated operational issues and quality expectations.
• Complete post‑season reconciliation, inventory oversight, partner follow‑up, evaluation, and recommendations for the following year.
• Perform other related duties as required.

• Wage rate as per BCGEU Collective Agreement, Program Coordinator 2 - Grid 14 (Under Review) - $35.82 per hour.
• This position requires Union membership.
• This position is open to all persons.
• This position requires successful completion of a criminal record check.
• This position reports to the Executive Director.
• This position is under the Community Relations department.