Contract Administrator

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All 5’s Construction is searching for a Contract Administrator to join our team in Chino, CA.

A Contract Administrator is accountable for verifying, maintaining, and reporting all project cost and administrative information, including the setup and maintenance of all systems and files required to support this function. The position reports to the Assistant Controller for all project-related responsibilities and corporate policy and administrative duties. In certain situations where project-related responsibilities directly impact the project, the Contract Administrator may also report to the Project Manager.

• New Hires
  • Assist with completion of new hire paperwork.
  • Enter new hire data into Viewpoint.
  • Scan documents to Field Payroll Admin.
• Office Administration
  • Shipping.
  • Daily mail.
  • Order/stock snacks & office supplies.
  • Support preconstruction and project managers as required.
• Contract Administration
  • Project Setup
    • Create project folders upon assignment of project number.
    • Set up rate templates.
    • File preliminary notice.
    • Assist with billing backup.
  • Project Receivables
    • Create billings for PM review/approval.
    • Submit project billings to customers with appropriate documentation.
    • Follow up on outstanding payments.