Assistant to Divisional Director and Management Team

Assistant to the Divisional Director and Management Team

Abb Vie Guide Post, England, United Kingdom

Abb Vie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about Abb Vie, please visit us at

• Full diary management and arrangement and coordination of meetings including 1:1s, Direct Report meetings, offsite and other management meetings.
• Email screening and handling on behalf of the MD.
• Follow up for timely responses to requests.
• Meeting support – agenda preparation, slide preparation, minute taking, meeting follow up (HODs Meeting, HOMA Meeting, Medical TA Reviews).
• Managing travel and accommodation arrangements and providing Director with full itineraries.
• Assistance with onboarding of new Heads of Medical and other team members.
• Conference and course registrations.
• Financial administration/support.
• Support Medical Heads / MD Direct Reports where necessary.
• Ensure UK ALT/WEC deadlines and WEC Monthly Highlights are met.
• Prepare and submit WEC Monthly Highlights via Survey Monkey.
• Compile and send Affiliate Monthly Highlights to GM’s Assistant.
• Liaise with WEC Assistant, Ops Team and UK Affiliate Assistants.
• Organize Medical Events (Medical Offsite Annual Meeting, Bi-Monthly Medical Townhall Events, Medical Day at Brand Workshops/January Conference).
• Onboard new Heads of Medical and other team members – induction meetings, equipment, processes, drive access.
• Prepare and collate Veeva/Foresight monthly dashboards.
• Support MLOR – set up meetings, chase documentation.
• Maintain Organisation Charts and Divisional Signature Log.
• Email distribution list maintenance.
• Assist with WEC visits and logistics.
• Support One R&D and maintain MSL Site Tracker.
• Coordinate BCP Test Day and maintain Third Party Contact Spreadsheet.
• Support Medical Affairs HCV/SPD and Dermatology teams (ad boards, venues, sponsor ships, payments, PO administration).
• Support PV and MIMR Teams and Finance support.
• Co‑ordinate with other Medical Admins to improve efficiency.
• Undertake ad hoc projects as required.
• Maintain general administration as appropriate.

• Experience in administrative support to senior medical leadership.

• Liaise with other Assistants/Administrators to share best practice and provide cover within Medical Division.
• Use company administration systems and processes in line with policies and guidelines.

• Liaise with Administrators within and between Divisional Teams and other divisions.
• Comply with company policies and procedures, statutory, quality and business requirements.
• Maintain health, safety and environmental performance in line with EHS programs.
• Note:
  
  This job description describes principal duties and is not exhaustive.

Abb Vie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.

Director

Full‑time

Administrative

Pharmaceutical Manufacturing and Biotechnology Research