Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

We are seeking an organised, confident, and motivated Administration & Procurement Support Assistant to join our growing operations team.

This is an ideal entry-level opportunity for someone looking to develop a career in construction operations, procurement, and project support. No previous experience is required, as full training will be provided.

Working directly alongside the Operations Manager, you will play a key role in supporting live construction projects by coordinating supplies, maintaining site documentation, tracking costs, and communicating with suppliers and site teams.

This is a fast-paced role suited to someone who thrives under pressure and enjoys being at the centre of day-to-day operations.

• Organising materials, plant, and supplies for live construction jobs
• Speaking with suppliers from tender stage through to job completion
• Obtaining quotes, placing orders, confirming deliveries, and resolving issues
• Building and maintaining strong supplier relationships
• Supporting procurement tracking across multiple projects

• Communicating confidently with site operatives to support job requirements
• Creating and maintaining site files, job packs, and documentation folders
• Collating and checking weekly site packs and project paperwork
• Updating planners, schedules, and delivery timelines

• Tracking company equipment and assets on site and off site
• Maintaining up-to-date certification records for tools and equipment
• Monitoring compliance documentation and renewal requirements
• Checking daily and weekly equipment check sheets

• Tracking site costings against projected budgets
• Collating weekly cost reports for Operations Manager reviews Timesheets & Workforce Administration
  • Checking weekly timesheets for site operatives
  • Ensuring time records match job allocations and project schedules
  • Supporting the Operations Manager with labour tracking
  General Administration & Coordination
  • Booking accommodation and transport for site teams
  • Filing site information accurately for reporting and compliance
  • Maintaining organised digital and physical records
  • Providing general administrative support to the operations team
  Person Specification
  • Fast learner with a strong work ethic and willingness to develop
  • Highly organised with good attention to detail
  • Strong IT skills, particularly Microsoft Office
  • Word, Excel, email systems
  • Confident communicator, especially on the phone
  • Speaking with suppliers and site teams
  • Able to work in a fast-paced environment under pressure
  • Professional, reliable, and proactive
  Desirable (but not required)
  • Interest in construction, procurement, or project management
  • Any admin, office, logistics, or customer service experience