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FullTime Executive Assistant
Job in
Chula Vista, San Diego County, California, 91911, USA
Listed on 2026-01-12
Listing for:
The Loren Sanchez Group
Full Time
position Listed on 2026-01-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Job Description & How to Apply Below
Immediate Start If you’re the kind of person who loves organization, thrives in a fast-paced environment, and takes pride in delivering next-level client service, this role is for you. We’re looking for someone who can step in immediately and support a top-performing real estate team with operations, client care, and day-to-day coordination. This is NOT a “sit and wait to be told what to do” position.
This is a move with urgency, anticipate needs, protect the calendar, and elevate the client experience kind of role. You’ll be the right hand to the team’s CEO, ensuring nothing falls through the cracks and clients feel supported from first contact to closing.
- Be the 2nd point of contact for clients — warm, professional, and solution-oriented.
- Manage client check-ins, appointment reminders, follow-up communication, and general inquiries.
- Maintain a positive, service-forward tone in all interactions.
- Calendar management + scheduling showings, inspections, vendor appointments, and team meetings.
- Organize digital files, transaction documents, and CRM updates.
- Prepare client packets, listing packets.
- Communicate with the Operations and marketing team at all times.
- Assist in event planning and community events.
- Track deadlines, coordinate vendors, and follow internal systems.
- Assist with listing prep (vendors, all the things).
- Ordering signs, photography, and staging coordination.
- Managing timelines and to-dos for active clients.
- Strong customer service background (retail, hospitality, call center, admin, etc.)
- Immediate availability — ready to step in now
- Organized and detail-oriented — you love checklists
- Fast, proactive, anticipatory thinker
- Professional communicator — both written + verbal
- Comfortable with tech (Google Suite, Canva, CRM systems, etc.)
- Positive energy + team player
- You can keep up with a high-performing female-led team
- Real estate experience is a bonus — not required. We’ll train the right person with the right attitude.
- A supportive, growth-driven team environment
- Direct mentorship from a top-producing agent in San Diego
- Clear systems, structure, and room to grow
- Your work MATTERS here — we treat this position with respect
- You’re not “just an assistant” — you’re part of the client experience
$50,000 per year
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