Administrative Secretary

Position: Administrative Secretary I
Salary: $4,821.47 - $6,097.65 Monthly
Location : Chula Vista Campus - Chula Vista, CA
Job Type: Classified Staff
Job Number: 00179
Division: Business and Financial Affairs
Department: Enterprise Services
Opening Date: 12/19/2025
FLSA: Non-Exempt
Funding Type: Auxiliary
Hiring Salary Range: $4,821.47-$5,216.65
Months of Service: 12
Full-time Equivalent (FTE): 1.0
Work Schedule (Approx.): Monday-Friday: 8:00 a.m.

-5:00 p.m.
Initial Screening Deadline: 01/11/2026
Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Description

SUMMARY DESCRIPTION

Under the direction of an assigned supervisor, perform a variety of clerical, typing and secretarial duties.

DISINTINGUISHING CHARACTERISTICS

The Administrative Secretary I classification reports to a classified Director or Associate Dean level. The Administrative Secretary II classification reports to a Dean level executive.
Qualifications

EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school including or supplemented by course work in secretarial science
AND
Three (3) years of increasingly responsible clerical or secretarial experience.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services () and must submit a copy of the evaluation with the application.

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KNOWLEDGE AND ABILITIES

Knowledge of:

• Operations, policies and rules of office to which assigned.
• Basic operation and procedures of the on-line computer system.
• Record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Perform secretarial and clerical work with speed and accuracy.
• Learn to interpret, apply and explain specific rules, policies and procedures of the specific office or program to which assigned.
• Operate a variety of standard office equipment including typewriter, calculator, dictation equipment and computer terminal.
• Recommend and revise new office procedures.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Meet schedules and time lines.
• Provide work direction to others as assigned.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college…