Personal Assistant

Personal Assistant role supporting executive leadership with administrative, communication, and organisational responsibilities.

Key responsibilities

Complete all assigned work tasks

Monitor supervisor's email regarding reporting and provide responses as needed

Delegate work in the absence of the supervisor

Prepare communications on behalf of the supervisor

Answer telephone calls on behalf of the supervisor

Arrange travel and travel plans for the supervisor

Organise and plan meetings on behalf of the supervisor

Prepare or organise any files that may be required by the supervisor

Maintain all files and digital records for ongoing projects

Create and distribute meeting minutes for monthly and other meetings

Work with the administration team to create spreadsheets and presentation information for various meetings

Prepare conference rooms for presentations and staff meetings

About you

Minimum S1 qualification in Secretarial Studies, Business Administration, Management, or Communication Sciences

Minimum 2 years experience as a Personal Assistant

Fluent in Mandarin with unobstructed communication;
English language ability is an advantage

Strong verbal and written communication skills, including ability to prepare reports and professional emails

Able to effectively manage multiple tasks simultaneously according to specified time frames

Loyal and trustworthy

Honest, meticulous, detail-oriented, responsible and disciplined

Hardworking, persistent and agile

Able to work independently and within a team

Able to work under pressure

Neat and courteous

Active driving licence (SIM A or

C) and able to drive

Physically and mentally healthy

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Willing to undertake extended out-of-town business travel